City of Delafield Common Council Minutes September 19, 2001 7:00 p.m

CALL MEETING TO ORDER

Acting Chairperson Phil Schuman called the meeting to order at 7:00 pm.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited.

ROLL CALL

Present      Absent

Ald. Maurice Mathey    Mayor Ed McAleer
Ald. Philip Schuman    Ald. Paul Craig
Ald. Rick Lieblang
Ald. Linda Quartaro
Ald. Al Zietlow
Ald. Ron Miskelley
Matt Carlson, Administrator
Marilyn Czubkowski, Clerk

Items listed under the Consent Agenda are considered in one motion unless a Common Council Member requests that an item be removed from the Consent Agenda.
 
1. APPROVE MINUTES OF SEPTEMBER 4, 2001

M. MATHEY MOTIONED TO APPROVE THE MINUTES OF THE SEPTEMBER 4, 2001 MEETING.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

2. CITIZEN'S COMMENTS ON ITEMS PERTAINING TO THIS AGENDA

There were no citizen’s comments.
 

3. CONSENT AGENDA

M. MATHEY MOTIONED TO APPROVE THE CONSENT AGENDA.  A. ZIETLOW SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

a. One-year bartender license for Jennifer L. Kieker, N29 W26192 Steeple Chase Ct., Pewaukee.  Sentry Foods.
b. Two-year bartender license for Abbey C. Martin, 37535 Parkview Dr., Oconomowoc.  Delafield Brewhaus.
c. Resolution No. 2001-19- Hillside Dr. traffic signal bid

4. Committee Reports
a. Licenses
1. Class B Beer Class B Liquor
Mason Creek Winery, LLC.  Kyle J. Gomon, W322 N7942 Petersen Road, Hartland, WI, agent for Mason Creek Winery, 6 West Main Street, Delafield, WI.

L. QUARTARO MOTIONED TO GRANT THE $500 LIQUOR LICENSE TO MASON CREEK WINERY.  R. MISKELLEY SECONDED THE MOTION.  IT WAS CLARIFIED THAT ONCE THE $500 LICENSE IS RECEIVED, IT IS RENEWED AT $500 EVERY YEAR.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.
 
 2. Kari A. Johnson, PDQ, two-year bartender license was approved by the Police Department for processing after the agenda had gone out.

  L. QUARTARO MOTIONED TO APPROVE.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

b. Plan Commission

 The next meeting will be next Wednesday.

c. Lake Welfare Committee
 
The Committee did not have a meeting last week out of respect for the victims of the terrorist attack.
 

d. Park and Recreation Commission

The meeting scheduled for September 11, 2001 was rescheduled to September 27, 2001.

e. Public Works Committee - Minutes included, 9-5-01

1. Recommendation to accept low bid for Garner Ridge Retaining Wall

R. LIEBLANG MOTIONED TO APPROVE.  L. QUARTARO SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  MOTION CARRIED (4-1).
 
2. PWC Committee recommendation for 4-way stop signs at Hawthorne and Birch and Willow and Birch.

L. QUARTARO MOTIONED TO APPROVE.  R. MISKELLEY SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

3. PWC Committee Recommendation for converting Lakeview Court yield sign to stop sign.

R. LIEBLANG MOTIONED TO APPROVE.  M. MATHEY SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

4. Drainage issue at 1711 Nagawicka Road.

This item was discussed, but no vote was taken.

f. Del-Hart Commission

A. Zietlow reported that there was a meeting last night, September 18, 2001.  Two main items were discussed, namely, there were 15 people who applied for the Secretary of Finance position.  The board selected three and they will be interviewed on September 25, 2001.  The other item discussed at the meeting was the Borderline Agreement with the Town of Merton (Hartland).
 

g. Recycling Committee

There was no meeting.

h. Police and Fire Commission

There was no meeting.

i. Library Board

1. Notice of Exemption from Waukesha County Library Levy 2001 Tax for 2002 Purposes.

 A. ZIETLOW MOTIONED TO APPROVE.  L. QUARTARO SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

j. Other committees

There were no reports.

5. OLD BUSINESS

a. Ordinance No. 500, de-mapping officially mapped street south of City Hall

 The Planning Commission has unanimously recommended that the City Council demap the above-mentioned street.

 R. LIEBLANG MOTIONED TO DEMAP THE STREET.  R. MISKELLEY SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.
 
b. Discussion regarding Tax Increment Finance District project list

Roger Duplar reviewed the 12 projects on the list eligible for funding.  A description of each project along with an estimation of the cost commitment for each was reviewed.

Project 1, Bark River Walkway – The intent is to develop a recreational trail that will link Nagawicka Lake and Genesee Street to Cushing Park.

Project 2, Lighting of the Street Trees Along Genesee Street – This project would include the installation of lights, somewhat like Christmas ornament lights on the trees in this area.  Different options for lighting the trees were also reviewed.  Discussion took place on TIF districts in general.

Project 3, Pedestrian Bridge – This project evaluates the conveyance of pedestrians from the streetscape along Genesee in route to St. John’s Park to the north.  Discussion included different options for the bridge and the life expectancy of the present bridge.

Project 4, Consideration of a Fountain in the City Center – Two different options were evaluated.

Project 5, Wells Street and Main Street Intersection – The intersection and how it relates to the new library site were discussed.

Project 6, St. John’s Public Boat Dock – This project began many years ago.  A letter was incorporated within the document in regards to funding available and cost estimates that were drawn up in 1993 – the City is in line with those cost estimates.  This is grant eligible (a 50/50 grant).  Elements of the original design have been taken into account and security lighting and shoreline restoration has been added.  Need to take action on this by May of 2002 to take advantage of the grant.

Project 7, Gateway and Directional Signage -- This is a combination of a couple of different elements that came out of the meeting with the public.  There was a desire for a gateway recognition, specifically northbound on Genesee Street.  Different approaches were discussed.  The directional signage was intended to be a reproduction of the sign that the Chamber of Commerce has established at Genesee and Milwaukee Streets.  It was stated that the boundaries of this district could not be expanded.

Project 8, Reconstruction of Genesee Street – This takes into account the typical replacement of pavement curbing throughout the entire length of Stocks Drive down to the Bark River.  The project has been approved, but the City Council has not given the directional authority to use TIF dollars as the local match.  If TIF dollars are not used, general taxpayer dollars must be used as the local match.  Traffic lights were discussed.  The Uniform Traffic Control Manual indicates how much traffic is needed to justify a stop sign or stoplight.  The City Engineer will review the intersections of Highway C, Genesee & Milwaukee Streets, and Wells & Genesee Streets for traffic warrants.

Project 9, Evaluation of Main Street (Genesee to Oneida) -- Only parallel parking has been proposed.  Parking concerns were discussed.  The design of Genesee Street and Main Street should both be done at the same time, but not constructed at the same time.

Project 10, Extension of Sidewalk – Discussion took place on the width of the walks, the possibility of bike traffic, and the addition of a bike lane on the walk.

Project 11, Analysis of the Stormwater Situation – Three different options were presented.   Which option is used depends on how the development takes place.

Project 12, Firewater – Four options were presented.  The differences in the options dealt with the source of water and proposed routing.  Costs had been factored in for road patching of the street.  If this project were done during street reconstruction, the price of the project would be reduced.  It would be feasible to not put the line in under the street.  The cost for just one line will be determined.  The use of effluent water from DelHart was discussed.  The commissioners felt that the following should be done:  Water Main should be priced out just on Main Street, hydrants spaced as required with the Fire Chief to review, and the issue of how to charge the system would be made at a later date.  The cost of a reservoir will be investigated.  The planned size of the library would require a sprinkler system.  A cost should be determined to bring a line out to the new library site.  The DNR will be contacted again for reconsideration on the use of effluent.   M. Carlson will investigate to see if other communities are using effluent.

A revised report will be provided to the commissioners.  L. Quartaro requested that M. Carlson include the TIF figures.

Discussion took place as to how to get public input on the TIF projects.  It was suggested that this item be included in the next newsletter after the next Common Council meeting.

c. Consider approval of Valley Road Farms, Addition No. 1 (Continued pending Plan Commission recommendation.) – Pending.

6. MAYOR'S REPORT
a. Appointments – It was reported that Sharon Costigan resigned from the Lake Welfare Committee.  Mayor McAleer has nominated her daughter, Colleen Costigan, for the position.

M. MATHEY MOTIONED TO APPROVE THE NOMINATION.  DISCUSSION TOOK PLACE ON REPLACEMENTS.  THERE WAS NO SECOND TO THE MOTION.  THE MOTION DIED.

The Mayor will reissue this at the next meeting.

7. NEW BUSINESS

P. Schuman commented on the terrorism attack on the United States.

8. ADMINISTRATOR'S REPORT

a. On September 11, 2001 the City activated the emergency operations center at 11:00.  Members that participated were the police chief, fire chief, city clerk, librarian, and representatives from the Public Works Department.  These individuals went through various exercises and activities that should be taken care of at the local level.  At this meeting they discussed emergency response capabilities, how communication with the public should take place, inter-agency coordination, logistics, record keeping, and updating emergency contact telephone numbers.  Security measures were taken.  Follow-up meetings were held.  At the local level they are in a responding capacity.
 
b. Update on the Proposed Merger between the Waukesha County Sheriff’s Department and Lakes.  There are some communities that are still addressing and adopting the required resolutions.  At the next council meeting M. Carlson will ask to identify someone who should be the County Representative for the City of Delafield.  A memo from Waukesha County was distributed.

c. Tom Eisenhut, 310 Genesee Street -- A letter was distributed to the commissioners.

d. A compliant was received regarding the condition of the grounds that surround the Marcus Theater.  A memo was prepared by Roger Duplar and it was determined that the complaint was unjustified.

e. L. Quartaro thanked M. Carlson and his wife for putting together the candle lighting ceremony.  Target was also thanked for supplying the candles.

9. CLERK'S REPORT

a. The first day of Open Book was September 18, 2001.  Additional days for Open Book will be September 20, 22, and 24.  The Board of Review is October 4, 2001 at 6:30 p.m.  Commission members will be contacted.

b. The auditor request for proposal has been received, but has not been thoroughly reviewed.  The report will be ready by October 1, 2001.

10. FINANCIAL REPORT

a. Approve voucher list – Discussion took place regarding the fire truck.

L. QUARTARO MOTIONED TO APPROVE THE VOUCHER LIST.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

b. Treasurer's Report – June

R. MISKELLEY MOTIONED TO APPROVE THE TREASURER’S REPORT.  M. MATHEY SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

11. CORRESPONDENCE

a. Legislative Bulletins from League of Wisconsin Municipalities, Sept. 6, and 13, 2001
b. Monthly report from Fire Department, August 2001
c. Correspondence from State of Wisconsin regarding signs on department public access sites:  Shoreland Zoning Considerations

12. ADJOURN INTO CLOSED SESSION PER:

§ 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Stormwater Management)
 
R. MISKELLEY MOTIONED TO ADJOURN INTO CLOSED SESSION PER §19.85(1)(E) DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION.  (STORMWATER MANAGEMENT).  R. LIEBLANG SECONDED THE MOTION.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. SCHUMAN, AYE; R. LIEBLANG, AYE; L. QUARTARO, AYE; A. ZIETLOW, AYE; R. MISKELLEY, AYE.  ALL WERE IN FAVOR.  THE MEETING ENTERED CLOSED SESSION AT 9:25 P.M.
 
13. RECONVENE TO OPEN SESSION

MOTION TO RECONVENE INTO OPEN SESSION AT 10:20 P.M. (MISKELLEY/MATHEY) MOTION CARRIED.

14. ACTION ON ANY ITEMS DISCUSSED IN CLOSED SESSION

15. ADJOURNMENT
 

MOTION TO ADJOURN AT 10:21 P.M. (QUARTARO/LIEBLANG) MOTION CARRIED.

Respectfully Submitted:   Minutes Prepared By:

Marilyn Czubkowski, CMC  Accurate Business Communications
City Clerk/Treasurer