City of Delafield Common Council Minutes October 15, 2001 7:00 p.m

Call Meeting to Order

Mayor McAleer called the meeting to order at 7 p.m.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited.

ROLL CALL

Present      Absent

Ed McAleer, Mayor    Phil Schuman, Ald.
Maurice Mathey, Ald.
Paul Craig, Ald.
Rick Lieblang, Ald.
Linda Quartaro, Ald.
Al Zietlow, Ald.
Ron Miskelley, Ald.
Matt Carlson, Administrator
Marilyn Czubkowski, Clerk

Items listed under the Consent Agenda are considered in one motion unless a Common Council Member requests that an item be removed from the Consent Agenda.
 
1. APPROVE MINUTES OF OCTOBER 1, 2001

L. QUARTARO MOTIONED TO APPROVE THE MINUTES OF THE OCTOBER 1, 2001 MEETING AS SUBMITTED.  A. ZIETLOW SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

2. CITIZEN'S COMMENTS ON ITEMS PERTAINING TO THIS AGENDA.

Mayor McAleer explained the “Chairman’s note” that he had put on the agenda.

L. Rick, 484 Garrison, Court, 706 Main (Business) – Ms. Rick read a letter from J. Zahorik regarding agenda Item 5a.  Copies of the letter were given to the board.  Ms. Rick commented on the TIF District projects and stated that she fully supports the input of the citizens.  She also made comments regarding the Chairman’s note and stated that in her opinion people need to respond to issues that have been brought up, but agrees that no personal attacks should be made.

Bob Anderson, 1527 Milwaukee Street – Commented on TIF Item #12, fire protection downtown.  He stated that he is in opposition of this proposal and explained why.

Linda Kuklinski, 2842 Nagawicka Avenue – Spoke on the state of the economy and stated that she things the City of Delafield needs to be fiscally responsible.  She stated that she would like the TIF project decisions to be made at a later date after more public input has been received.  Ms. Kuklinski also commented on the closure of the TIF.

Jim Stoffer, 637 Main Street – Spoke in favor of TIF Item #9, Main Street Reconstruction and Streetscape Improvements.  Parking should be added in this area also.

Jeff Forsland, 708 Genesee Street – Spoke regarding infrastructures versus “fluff” in regards to the TIF.  He also addressed TIF Item #8, Genesee Street Streetscape Improvements and stated that water pipes should be laid when this is done.  He stated that if TIF Item #8 is approved, then TIF Item #12, Fire Protection System, should also be approved.  It was his opinion that TIF Item #9 & 10 should go together.  Specifically, TIF Item #1, Bark River Walkways, would be considered “fluff”.   In regards to TIF Item #6, St. John’s Park Public Boat Dock, he thought that this would be a police and maintenance nightmare and would not be a benefit to the community.

3. CONSENT AGENDA

None.

4. COMMITTEE REPORTS

a. Licenses  -- The following is a $10,000 license:
Class B Beer Class B Liquor
Creative Restaurant Concepts, Inc., dba Stockade, Guy P. Brittain, W5838 Arbor Road, Fort Atkinson, WI  Agent; Stockade Restaurant and Pub, 3215 Hillside Drive, Delafield.

L. QUARTARO MOTIONED TO APPROVE.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

b. Plan Commission – The next meeting is October 31, 2001.

c. Lake Welfare Committee – The meeting was held on October 10, 2001.  The Village of Hartland now has a rep on the Lake Welfare Committee, Richard Landwehr, who will participate as a non-voting member.  He will gather information to help the Lake Welfare Committee in terms of the Bark River watershed and pollutants that may be coming into the lakes.  The Committee authorized three members to attend the North American Lake Management Society 21st Annual International Symposium on November 7-9, 2001.  On April 18, 2002 the Lake Welfare Committee will have a Citizen’s Awareness meeting at Cushing Park School.  Various informational topics will be covered.  The committee discussed the proposed TIF projects and several items were strongly considered.  A motion was made to object to any plans where water would be directly dumped into the Bark River.  The fire protection system was discussed and will again be reviewed at the next meeting.  The fire hydrant situation is a concern.  A motion was made at the meeting to recommend any type of fire protection for downtown with the exception of Option #2.  A motion was also made at the meeting to have at a minimum fire protection system using the St. John’s Bay option.  The committee recommended that eyesores within the City be purchased with or without TIF money to enhance the general appearance of the surroundings.   The foam now present on the lake will be investigated.

d. Park and Recreation Commission – The next meeting is Wednesday, October 17, 2001.

e. Public Works Committee – The committee met October 3, 2001.  Ruekert Mielke made a presentation on GIS (geographic information system).  The Hwy. 83 improvements on Hillside Drive, stoplights, are under construction.  The temporary lights will be removed and the construction will be complete by early November.  In regards to the Main Street/Genesee Street reconstruction, a subcommittee will interview various firms to work as a consultant and a choice has been made.

f. Del-Hart Commission – They will meet October 16, 2001.  They will discuss updating the future plans (expansion ) and resolution to change the employee trust fund.

g. Recycling Committee – No meeting was held.

h. Police and Fire Commission  -- The commission met on October 2, 2001.  The commission approved the hire of Kathryn Budda as a new officer in the department and moved Dan Neumer from probationary status to full status as an officer.

i. Library Board – The board met on October 9, 2001.  The project manager contract with Riley was signed.  Discussion took place on the budget.  It was reported that Jean Burchmayer of WalMart called the library and stated that WalMart is willing to donate $2000 as a building contribution.

j. Other committees – None.

5. OLD BUSINESS

 a. Discussion regarding Tax Increment Finance District projects.

Mayor McAleer stated that the newsletter has not been received on east side in the City of Delafield.  It would be appropriate to discuss these items, but not make final decisions.  A. Zietlow stated that as many public hearings as possible should be held on the TIF and that public input on the TIF is very important.

Roger Dupler reviewed modifications and each individual project.

Project #1, Bark River Walkways – The grand total is $641,367.  This is available for grant funding and could receive as much as 50%.  L. Quartaro stated that there is a plan to do private funding as well and that this is questionable to be included in the TIF list.

P. CRAIG MOTIONED TO REMOVE THIS PROJECT FROM THE TIF LIST.  L. QUARTARO SECONDED THE MOTION.  R. MISKELLY STATED THAT THERE IS ALTERNATE FINANCING AVAILABLE.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #2, Genesee Street Tree Lighting – The two different options were reviewed.  R. Lieblang commented on the practicality and uniformity of Option #2 of this project and suggested eliminating Option #2.

P. CRAIG MOTIONED TO DELETE THIS PROJECT FROM THE TIF LIST.  A. ZIETLOW SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #3, Pedestrian Bridge – The two options were reviewed.  Discussion took place as to why the City wants to do this.  Mayor McAleer stated that when the park was developed, it was developed as a pedestrian park and that it should be pedestrian accessible from downtown.

P. CRAIG MOTIONED TO DELETE THIS PROJECT FROM THE TIF LIST.  R. MISKELLY SECONDED THE MOTION.  MAYOR MCALEER STATED THAT WHEN GENESEE STREET IS RECONSTRUCTED IT SHOULD BE MADE WIDE ENOUGH TO WALK ACROSS SAFELY.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #4, City Center Fountain –

P. CRAIG MOTIONED TO DELETE THIS PROJECT FROM THE TIF LIST.  R. MISKELLY SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  5 WERE IN FAVOR; 1 AGAINST.  MOTION CARRIED.

Project #5, Wells Street & Main Street Intersection – R. Dupler reviewed the project.  The consensus of the commissioners was to keep this as a potential TIF project.

Project #6, St. John’s Park Public Boat Dock – The project was reviewed.  It was stated that a new 50/50 grant could be applied for, however the previously approved grant funding is no longer available.

L. QUARTARO MOTIONED TO DELETE THIS PROJECT FROM THE TIF LIST.  A. ZIETLOW SECONDED THE MOTION.  DISCUSSION TOOK PLACE THAT THIS SHOULD BE DONE WITH DNR GRANT MONEY AT THE SAME TIME THE DAM IS REDONE.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #7, Gateway and Directional Signage – R. Dupler reviewed the project.  The proposed gateway location is outside the TID boundary and is not available for the TIF funding.

R. MISKELLY MOTIONED TO DELETE THIS PROJECT FROM THE TIF LIST.  P. CRAIG SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  IT WAS CLARIFIED THAT THE SIGNAGE IS IN THE TIF FUNDING.  R. MISKELLY MADE A FRIENDLY AMENDMENT TO KEEP THE PARKING SIGNS COSTING $440 X 3 SIGNS FOR 1.5’ X 3’ SIGNS.  P. CRAIG SECONDED THE MOTION.  IT WAS STATED THAT THESE SIGNS WERE APPROVED AT A PREVIOUS COUNCIL MEETING.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #8, Genesee Street Reconstruction – The project was reviewed.  The analysis does not take into account underground utilities.  Discussion took place regarding the traffic light; many comments from the citizens have been received indicating that they do not want a traffic light.  L. Quartaro stated that this project should be carried forward.  Discussion took place.  F. Welch spoke regarding the life of asphalt roads.  The average life of asphalt is 10-15 years.  He also spoke in regard to the stoplight and stated that this is an option.

R. MISKELLY MOTIONED TO MOVE THIS PROJECT FORWARD LESS THE TRAFFIC LIGHT AT MAIN STREET.  R. LIEBLANG SECONDED THE MOTION.  DISCUSSION TOOK PLACE REGARDING TRAFFIC GOING INTO CUSHING SCHOOL.  ALL WERE IN FAVOR OF THE MOTION.  MOTION CARRIED.

Genesee Street Streetscape Improvements – R. Dupler reviewed this portion of the project.  There are three specific base bids.

P. CRAIG MOVED TO CARRY FORTH WITH THE CONSULTANTS IDEAS CONSIDERED.  L. QUARTARO SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #9, Main Street Reconstruction and Streetscape Improvements – This reconstruction of Main Street is from Genesee Street to Oneida Street.  R. Dupler reviewed the two options. The base total for Option #2 is $132,430, with the grand total being $174,630.  The base total for Option #1 is $124,960 with the grand total being $167,160.

P. CRAIG MOTIONED TO CARRY THIS PROJECT FORTH WITH THE CONSULTANT’S CONCEPT.  R. MISKELLY SECONDED THE MOTION.  R. MISKELLY NOTED THAT THIS WOULD TAKE CARE OF SIDEWALKS ON BOTH SIDES OF THE STREET ALL THE WAY DOWN TO ONEIDA.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #10, Main Street Sidewalk.  This project includes the installation of sidewalks along the north side of Main Street from Dopkins Street to just past the library site.  R. Dupler reviewed.  If this is upgraded to an 8’ wide trail, the price would be from a base of $36,000 to $48,000.  P. Craig stated that he would like to see lights added to this.

L. QUARTARO MOTIONED TO CARRY THIS PROJECT FORWARD WITH FURTHER EXPLORATION OF LIGHTS.  P. CRAIG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  MOTION CARRIED.

Project #11, Storm Sewer Alternative – R. Dupler reviewed the project.  Discussion took place.

L. QUARTARO MOTIONED TO CARRY ALL THREE PROPOSALS FORWARD.  R. MISKELLY SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #12, Fire Protection System – F. Welch stated that this is a fire protection system consisting of a water main in Genesee Street only from Stocks Drive to Mill Street.  This cost is for a 10” main.  Discussion took place on having a closed system for fire protection.  When asked, the fire chief stated that since we don’t have the system now, we don’t need it, but the best way would be a fire hydrant system.  The fire chief reviewed the three options for getting water for the tanker trucks.  The hydrant system would give an endless supply of water and would take less manpower than using tanker trucks.  Mayor McAleer discussed having a well behind the City Hall for the fire protection system.

L. QUARTARO MOTIONED TO CONTINUE THIS PROJECT FORWARD FOR TIF DISCUSSIONS.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  5 WERE IN FAVOR, 1 AGAINST.  MOTION CARRIED.

R. Dupler will take the eliminated projects out of booklet and repackage it for the next meeting.

6. MAYOR'S REPORT

None.

7. NEW BUSINESS

a. Recommendation regarding Auditor selection.

A. Zietlow motioned to select Marilyn’s recommendation.  When asked, M. Czubkowski recommended Erickson & Associates in terms of cost or to stay with current auditor and possibly negotiate price.  If the cost were not an issue she would like to stay with the current auditor.  Discussion took place.

R. MISKELLY MOTIONED TO GIVE M. CZUBKOWSKI THE AUTHORITY TO ACCEPT THE LOWEST PRICE CONTRACT FOR AUDITING SERVICES AND THE ABILITY TO NEGOTIATE FOR THE LOWEST BID FOR SERVICES.  R. LIEBLANG SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  4 WERE IN FAVOR, 1 AGAINST, L QUARTARO ABSTAINED.  THE MOTION CARRIED.

8. ADMINISTRATOR'S REPORT -- No report.

9. CLERK'S REPORT -- No report.

10. FINANCIAL REPORT

a. Approve voucher list

R. LIEBLANG MOTIONED TO APPROVE THE VOUCHER LIST.  A. ZIETLOW SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

11. CORRESPONDENCE

a. Monthly report from Fire Dept. (Sept. 2001)
b. Correspondence from Time Warner Cable (9/27/01)
c. Correspondence from League of Wisconsin Municipalities (10/04/01 & 10/11/01)
 
 

12. ADJOURN INTO CLOSED SESSION PER:

§ 19.85(1)(f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations.  (Public Works Employee)

§ 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.  (Parks/Stormwater)

M. Czubkowski read the stats.

A. ZIETLOW MOTIONED TO MOVE INTO CLOSED SESSION PER §19.85(1)(F).  L. QUARTARO SECONDED THE MOTION.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. CRAIG, AYE; R. MISKELLY, AYE; A. ZIETLOW, AYE; L. QUARTARO, AYE; R. LIEBLANG, AYE.  ALL WERE IN FAVOR.  MOTION CARRIED.

A MOTION TO MOVE INTO CLOSED SESSION PER §19.85(1)(E) WAS MADE BY P. CRAIG AND SECONDED BY R. MISKELLY.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. CRAIG, AYE; R. MISKELLY, AYE; A. ZIETLOW, AYE; L. QUARTARO, AYE; R. LIEBLANG, AYE.  ALL WERE IN FAVOR.  MOTION CARRIED.

The Common Council members entered into closed session at 8:50 p.m.

13. RECONVENE INTO OPEN SESSION.

MOTION TO RECONVENE INTO OPEN SESSION AT 9:17 P.M. WAS MADE BY P. CRAIG, SECONDED BY R. LIEBLANG.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. CRAIG, AYE; R. MISKELLY, AYE; A. ZIETLOW, AYE; L. QUARTARO, AYE; R. LIEBLANG, AYE.  ALL WERE IN FAVOR.  MOTION CARRIED.

14. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION.

MOTION MADE BY B. MATHEY, SECONDED BY P. CRAIG TO GIVE G. NUERNBERGER A 60-DAY MEDICAL LEAVE EXTENSION WITHOUT PAY OR BENEFITS.  MOTION CARRIED.

15. ADJOURNMENT.

MOTION TO ADJOURN AT 9:19 P.M. (CRAIG/LIEBLANG) MOTION CARRIED.

Respectfully submitted:   Minutes prepared by:

Marilyn Czubkowski, CMC  Sue Hildebrand
City Clerk/Treasurer   Accurate Business Communications