City of Delafield Special Common Council Minutes November 5, 2001 7:00 p.m

Please note -  The preliminary financing plan prepared by Ehlers and
Associates, Inc are available for your review at the administration office
at City Hall.

CALL MEETING TO ORDER

Mayor McAleer called the meeting to order at 7:01 p.m.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited.

ROLL CALL

Present      Absent

Mayor Ed McAleer
Maurice Mathey, Ald.
Phil Schuman, Ald.
Paul Craig, Ald.
Rick Lieblang, Ald.
Linda Quartaro, Ald.
Al Zietlow, Ald.
Ron Miskelley, Ald.
Matt Carlson, Administrator
Marilyn Czubkowski, Clerk-Treasurer

Items listed under the Consent Agenda are considered in one motion unless a Common Council Member requests that an item be removed from the Consent Agenda.

1. APPROVE MINUTES OF OCTOBER 15 & 25, 2001

P. Schuman offered an amendment to correct the Lake Welfare Committee report in the Common Council report reflecting what the Lake Welfare Committee agreed on – that the fire hydrant system was the preferable choice for the TIF district and that added value to the TIF district, they were not interested in having water piped from I94 & 83, the rest of it was open and they had closure on it.

P. SCHUMAN MOVED TO APPROVE THE OCTOBER 15, 2001 MINUTES WITH THE ABOVE AMENDMENT.  L. QUARTARO SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  SIX WERE FOR THE MOTION, ONE WAS OPPOSED.  MOTION CARRIED.
 
 

L. QUARTARO MOTIONED TO APPROVE THE MINUTES OF OCTOBER 25, 2001 AS SUBMITTED.  P. CRAIG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  SIX WERE FOR, A. ZIETLOW ABSTAINED.  MOTION CARRIED.

2. CITIZEN'S COMMENTS ON ITEMS PERTAINING TO THIS AGENDA.

Linda Kuklinski, 2842 Nagawick Avenue – L. Kuklinski thanked the council for getting the budget item on the agenda.  She stated that this is not a normal budgetary year and due to many factors, increases need to be curtailed.  Expenses that she doesn’t understand in the administrative area under the council expense were the joint fire department study, and the line item for council engineering.  She expressed hope to keep the discussion going on the general fund balance.  The position she feels strongly about is that of the financial person in the administrative office, the City is in dire need of this kind of person.  It was stated that this budget is very difficult to work with.  The insurance is a huge issue.  She stated that a large portion of the budget is devoted to comparables – although Delafield is classified as a City, the commission needs to be careful to look at like situations, populations, revenues, and expenditures, etc.  This is a year to be fiscally responsible.  Under new business, the general obligation bonds, wanted to know what these bonds are for.  In regards to the Geason property consideration, she stated that this is a difficult discussion for any citizen to have since all discussions have been done in closed session.  Spoke in regard to the correspondence from the fire chief and stated that he does not give justification for a fire line.

Cindy Roderrick, 191 Field Stone Rd. – Spoke in regards to her conversation with the fire chief regarding priorities.  Stated that the fire chief’s priority is manpower – higher salaries need to be given to the firefighters -- this is a significant need.  She stated that if there is a way to bring in pipes to serve downtown with fire protection, the commission should do it.

Jim Zahorik, 1948 West Shore Drive – Shared and spoke to the commissioners regarding headlines that occurred in newspapers published on November 1, 2, and 3 that these items will have an affect on the City of Delafield.  J. Zahorik read the letter from Lois P. Jensen dated October 30, 2001 addressed to City Administrator Matt Carlson, regarding the proposed 2002 tax levy.  He stated that times have changed and the budget that is being proposed is a tremendous increase over last year.  J. Zahorik thanked A. Zietlow for getting the budget item on the agenda.  He stated that the budget needs to be addressed and the City needs to “tighten our belts”.  Spoke in regard to the budget and stated that things are very hard to find in it.  Asked what or where M. Carlson’s expenses are in the budget and that if it is presented in the budget, people should be able to find it.  He had a question from the budget workshop regarding the debt service levy and would like to have this explained.  He discussed a small water system and how it would be financed, alternate methods for the library, water system, and fire protection.  It was his feeling that just putting the pipe in the ground won’t do any good.  Discussion took place on the economics and alternatives of building the new library building.

Jeff Nepper, 608 Milwaukee Street -- On behalf of Mr. James Stoffer, 637 Main Street, he read the letter addressed to the City Council (included in commissioners packets) expressing his support of the proposed Main Street Reconstruction and Streetscapes Improvements project.

Betsy Bush, 831 Wells Street – Asked about the TIF packet map, particularly if Bleeker Street to Main Street is included.  In regards to the Budget, she recommended numbering all of the pages, and questioned the line item regarding dredging.  She discussed an article in the Lake Country Reporter dated November 30, 2000 that had a quote from Mayor McAleer regarding re-evaluation of properties.  B. Bush would like to see the figures of how many houses went down, stayed the same, and went up with re-evaluation.  Mayor McAleer, P. Schuman, and M. Czubkowski responded as to why the City conducted the re-evaluation and the affect it has on their property taxes.  B. Bush stated that in M. Carlson’s letter he talks about meeting staff to identify a number of deferred expenses such as deficit spending and creative ways of providing service and she would like to know what the deferred expenses are.  Clarification was asked about the employee assistance program and M. Czubkowski responded.  Legal services were discussed and it was clarified that the sewer fund was paid.  B. Bush stated that the second set of DPW reports do not balance with the first set of reports -- this will be reviewed.  She asked the commission to look at cost sharing on insurance for new employees, trip expenses, and a hiring freeze.

Lynn Reich, 484 Harrison Court  – She expressed concern about how all of the expenses will be paid for.  Felt that health costs are high and asked why the City is paying full insurance for employees and that this should be looked into.  M. Carlson responded and more detail will be provided.  Spoke in regards to the Budget in Administrative Expenses and thought that the amount was very high and it makes her wonder about other categories.  She addressed the water issue.  Mayor McAleer responded.

Allen Jefran, 3945 Hickory Knoll – Spoke about the possibility of a joint purchase agreement between the City of Delafield and the Lake Country School District for the purchase of the Geason property.  Urged City to consider this joint purchase.

Peter Brandt, 3835 Nagawicka Shores Drive – Spoke regarding the idea of Co-Use and Co-Cost for the Geason property.

Bob Burns, 4027 Highhill Court, Nashotah -- The Lake Country School board is trying to think ahead and is looking for realistic options about future needs.  He asked the board to give fair consideration to the joint purchase agreement for the purchase of the Geason property.

Mike Gatzow, 4439 Vettleson – Stated that his property assessment went down.  He has been in the City for 25 years and the constituents in the district do need to voice their concerns and thought that the City does a good job.  He then spoke in regards to the Lake Country School District.

Jim Zahorik, 1948 West Shore Drive -- Spoke in regard to the Chairman’s note on the agendas.  It is his thought that in the future this note should be removed.  Mayor McAleer stated that it would be removed.

3. CONSENT AGENDA

L. QUARTARO MOTIONED TO APPROVE.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

a. Request from the Chamber of Commerce to hold holiday events at City Hall Dec. 1, 2001
b. One year Bartender license for Carrie Lembke, N3837 Jefferson St., Rome, WI.  Marty's Pizza.
c. Resolution No. 2001-22, adopting Milwaukee Street and Dopkins Street (extension).
d. Request from Public Works to purchase weed harvesting equipment (DNR grant approval letter included)
e. Resolution 2001-23, regarding combination of wards
 
 
 
 

4. COMMITTEE REPORTS

a. Licenses  -- None

b. Plan Commission
1. L L Sawyer (Lang Town Center) CSM – The commission recommends approval with conditions.
L. QUARTARO RECOMMENDED APPROVAL WITH CONDITIONS ON IT.  A. ZIETLOW SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

2. Michael Gatzow Conditional Use – The commission recommended approval.  One condition will be looking at stormwater run-off.  It is an improvement to an existing area.
A. ZIETLOW MOTIONED TO APPROVE.  P. SCHUMAN SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

3. Preliminary Plat for Delafield Commons – They are confirming some of the number provided by the developer and will bring to the next council meeting.

c. Lake Welfare Committee – The next meeting will be November 14, 2001 at 6 p.m.  A. Zietlow will Chair this meeting.

d. Park and Recreation Commission – The committee discussed Valley Wood Farms Cooperfield Park, has asked City to explore the possibility of a flooded lot skating rink, a generous tree donation has been made to the parks, and a donation of $2,500 to the Town of Delafield Skate Park will be made.  The meeting date for November will be changed.

e. Public Works Committee  -- The next meeting will be November 7, 2001 at 7 p.m.

f. Del-Hart Commission - Minutes included (10/16/01) – A. Zietlow reported that Foth & Van Dyke are designing the new sewer treatment plant; this is coming along well.  The other two items are basic operations and sludge removal.

g. Recycling Committee – No report

h. Police and Fire Commission – No report

i. Library Board – P. Craig reported that the Construction committee met with Riley to move the selection of architect to next phase.  There are 13 accepted letters and offers and they are sending nine RFP’s to firms that they are interested in using.  They are still looking at breaking ground in the summer of 2002.  He thanked Michelle Harrington and family from Sentry Foods in Delafield for their ongoing contributions to the new library.  The next meeting will be November 13, 2001.

j. Other committees  -- None

OLD BUSINESS

a. Tax Increment District Financing Plan – Updated TIF booklets were provided to the commissioners.  It was clarified that when the projects move forward it will be included in the five year capital improvement program for appropriate timing, the Public Works Committee would be asked to take a look at the appropriate timing at their next meeting, and then to find out what is the best way to proceed.  Projects need to be identified and committed by the end of 2003.  The assumed definition of “committed” took place.  The affect of the projects and bonds were discussed.  L. Quartaro stated that she was in favor of all of the TIF projects in the booklet.  Discussion took place.

P. CRAIG MOTIONED TO INCLUDE PROJECT 6 IN-TACK TO THE CAPITAL OUTLAY SCHEDULE.  L. QUARTARO SECONDED THE MOTION.

The engineer will do a compilation of the three options and come up with a dollar figure.  The TIF district could go through 2021.  It is not final approval, just getting engineering to get it into the timetable and get it onto the next step.  Extensive discussion took place.

P. CRAIG WITHDREW HIS MOTION AND L. QUARTARO WITHDREW HER SECOND.

The projects were reviewed individually.

Project #1 – Wells & Main Street Intersection – It was clarified that there should not be any need to purchase additional land for this project.

R. LIEBLANG MOTIONED TO INCLUDE THIS PROJECT.  L. QUARTARO SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #2 –Directional Signage – This was already voted on.  The parking signs will be put up before the Christmas season.

Project #3 – Genesee Street Reconstruction & Project #4 – Main Street Reconstruction & Streetscape Improvements

R. LIEBLANG MOTIONED TO APPROVE.  L. QUARTARO SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #5 – Main Street Sidewalk – The streetlights have been added.

 L. QUARTARO MOTIONED TO MOVE FORWARD WITH PLAIN CONCRETE SIDEWALKS.  P. CRAIG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Project #6 – Store Sewer Alternative – This will be reviewed at the next meeting with compiled options.

Project #7 – Fire Protection System – Discussion took place as to why it included Stocks Drive.  A pipe, source, and lateral costs should be explored.  R. Miskelley asked M. Carlson to have further discussions with the DNR about using effluent from DelaHart.  A full and complete system price should be obtained.   Mayor McAleer voiced his opinion on the perception of using water from DelHart.

 L. QUARTARO MOTIONED TO MOVE #7 FORWARD WITH THE PIPE IN THE GROUND.  R. MISKELLEY SECONDED THE MOTION.  DISCUSSION TOOK PLACE REGARDING THE SOURCE.  THERE WAS NO FURTHER DISCUSSION.  SIX WERE IN FAVOR, ONE OPPOSED.  MOTION CARRIED.

L. QUARTARO MOTIONED TO MOVE FORWARD ON THE WATER SOURCE AND THE COST OF EXTENDING THE SYSTEM TO THE LIBRARY.  P. CRAIG SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  SIX WERE IN FAVOR, ONE OPPOSED.  MOTION CARRIED.

b. 2002 Budget Proposal discussion – A. Zietlow discussed the Council credibility on mill rate contribution and thought that 24% is eight times the cost of living.  Other items on the budget were discussed.  P. Craig distributed a chart listing the 2001 & Proposed 2002 Salaries for the Delafield Public Library compared with 2001 Salaries for Other Libraries.  Even with the proposed salary increases, Delafield’s library staff would be below the average.

5. MAYOR'S REPORT

a. Request from United Selective Service System for a proclamation in support of 'Selective Service System On-line Registration Days' (November 5-9, 2001) – Mayor McAleer read the proclamation.

b. Appointment - Appoint Roger Dupler as City Planner – Mayor McAleer stated that this appointment would be until the end of his term.  P. Schuman stated that R. Dupler has done a very good job and would recommend this.

A. ZIETLOW MOTIONED TO APPROVE THE APPOINTMENT OF ROGER DUPLER AS CITY PLANNER.  P. SCHUMAN SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  ALL WERE IN FAVOR.  MOTION CARRIED.

6. NEW BUSINESS

a. Resolution 2001-24 directing the advertisement & sale of General Obligation Promissory Note – M. Carlson stated that this is the financing plan.  Two pieces of debt will be refinanced.  David Anderson of Ehlers & Associates, Inc. distributed a Preliminary Financing Plan to the commissioners and discussed the document.  M. Carlson stated that this did not include funds to replace the fire engine, and that the authorizing resolution clarifies the areas that the funding can be used for.  The items in the outlay accounts were reviewed.  The new projects and refinancing totaled $3,625,000.   Prepayment was discussed.  The proposed interest rate for planning was 4.5%, but it will be lower.  The Delafield Tax Increment District #3 (page 4) was discussed.

P. CRAIG MOTIONED TO APPROVE.  R. MISKELLEY SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  L. QUARTARO AMENDED THE MOTION TO OMIT $26000 FOR THE DEFIBRILLATOR FROM THE FIRE DEPARTMENT OUTLAY AND $44,200 FOR THE WEED HARVESTER FROM HIGHWAY OUTLAY.  P. CRAIG SECONDED.  DISCUSSION TOOK PLACE ON THE WEED HARVESTER.  IT WAS DECIDED TO DO SEPARATE AMENDMENTS.  L. QUARTARO AMENDED THE MOTION TO OMIT $26,000 FROM THE FIRE DEPARTMENT OUTLAY.  R. LIEBLANG SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  FOUR WERE OPPOSED, THREE WERE FOR.  THE AMENDMENT FAILED.  L. QUARTARO AMENDED THE MOTION TO OMIT $46,200 FROM THE HIGHWAY OUTLAY.  R. MISKELLEY SECONDED THE MOTION.  THERE WAS NO DISCUSSION.  ALL WERE IN FAVOR.  THE AMENDMENT CARRIED.

M. Carlson stated that the new dollar amount for the resolution 2001-24 is $3,580,800. M. Czubkowski stated that there was a motion from P. Craig and seconded by R. Miskelley to approve borrowing a $3,580,800.

A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. SCHUMAN, AYE; P. CRAIG, AYE; R. LIEBLANG, AYE; L. QUARTARO, NAY; A. ZIETLOW, AYE; R. MISKELLEY, AYE.  THE MOTION CARRIED.

b. Consideration of a joint purchase agreement between the City of Delafield and the Lake Country School Dist. for the purchase of the Geason property. – General discussion took place.

L. QUARTARO MOVED NOT TO PURSUE WITH A JOINT AGREEMENT.  R. LIEBLANG SECONDED THE MOTION.  DISCUSSION TOOK PLACE.  SIX WERE IN FAVOR.  A. ZIETLOW ABSTAINED.

c. Handbook for new members of Council, Commissions, and Committees – No action taken.
 
 

8. ADMINISTRATOR'S REPORT

M. Carlson and Chief Swayze met with representatives from the Town of Summit fire district, City of Oconomowoc, and Oconomowoc Lake to discuss the topic of some type of fire consolidation.  Several factors need to be defined such as daytime coverage, geographical areas to be provided to, and to analyze the economic feasibility of consolidation and coverage to those areas.  The next meeting will be Thursday, December 6.    M. Carlson discussed the budget item for the fire consolidation study.  He stated that he would not get to this project until they are re-budgeting for it in 2002.  Other participating members in the consolidation study will match funds. The purpose of the study is to bring on board an independent reviewer.  Discussion took place on obtaining an agreement with the participants prior to the study.  Mutual aid capabilities were discussed.

9. CLERK'S REPORT

Update on redistricting notification – M. Czubkowski stated that this would be sent out before November 15, 2001.  Everyone will be notified of their ward.

10. FINANCIAL REPORT

a. Approve voucher list

 R. LIEBLANG MOTIONED TO APPROVE.  P. SCHUMAN SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

b. Revenue & Expenditure Report (November-Informational only)

c. July Treasurer's Report

P. SCHUMAN MOTIONED TO APPROVE.  P. CRAIG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

11. CORRESPONDENCE
a. Correspondence from League of Wisconsin Municipalities (10/23/01)
b. Correspondence from Waukesha County Dept. of Parks and Land Use regarding MRF Report/Meeting 11/15/01.
c. Correspondence from Wisconsin Dept. of Administration regarding the final estimate of January 1, 2001 population.
d. Correspondence from Wisconsin Dept. of Transportation regarding the Hwy 83 Corridor Study, County NN to WIS 16.
e. Correspondence from Lois Jensen regarding proposed 2002 tax levy.
f. Correspondence from Fire Chief, Allyn Swayze regarding downtown fire protection water
g. Correspondence from Tom Aul regarding downtown fire protection water
 h.  Correspondence from Jim Stoffer regarding Main Street streetscape

11. ADJOURN INTO CLOSED SESSION PER:

§ 19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Stormwater)

§ 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  (City Administrator, Staff)

Mayor McAleer read the above.
L. QUARTARO MOTIONED TO ADJOURN INTO CLOSED SESSION.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO DISCUSSION.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. SCHUMAN, AYE; P. CRAIG, AYE; R. LIEBLANG, AYE; L. QUARTARO, AYE; A. ZIETLOW, AYE; R. MISKELLEY, AYE.  ALL WERE IN FAVOR.  THE MEETING ENTERED CLOSED SESSION AT 10:20 P.M.

 12. RECONVENE INTO OPEN SESSION

R. LIEBLANG MOTIONED TO RECONVENE INTO OPEN SESSION AT 11:35 P.M.  P. SCHUMAN SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

14. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION

 R. MISKELLEY MOTIONED TO INCREASE THE CITY ADMINISTRATOR’S COMPENSATION BY 4% AS OF JANUARY 1, 2002 AND TO TAKE ACTION TO RENEGOTIATE HIS CONTRACT.  P. SCHUMAN SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

15. ADJOURNMENT

R. MISKELLEY MOTIONED TO ADJOURN FROM THE MEETING.  P. SCHUMAN SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.  THE MEETING ADJOURNED AT 11:40 P.M.

Respectfully Submitted:    Prepared by:
 

Marilyn Czubkowski, Clerk-Treasurer Accurate Business Communications