City of Delafield Common Council Minutes November 19, 2001 7:00 p.m

7:00 p.m  Public Hearing on the proposed 2002 budget.

Mayor McAleer declared the public hearing open at 7:00 p.m.

Libby Gifford, 1504 Parry Lane, Hartland, WI  -- Spoke in regards to library use and increased pay for library workers.

Becca Schultz, 351 Bark River Court, Delafield, WI – Spoke in regards to library use.

Lynne Reich, 484 Garrison Court, Delafield, WI  -- Spoke in regards to not getting answers to questions that have been asked.  M. Carlson stated that they are on display at the City Hall and the Library.  Ms. Reich addressed the quote made by Mayor McAleer at the last meeting stating “George Bush has encouraged us to spend. Mayor McAleer responded.  She also spoke in regards to the new library and the bond issue.

Carol Snyder, 1021 Lake Drive, Delafield, WI  -- Spoke in regards to the new library site.

James LaFore, 1441 Genesee Street, Delafield, WI  -- Spoke in regards to the raise in taxes, the water system, and the protection of the water system.   L. Quartaro responded.

Tom Kelley, 2218 West Shore Drive, Delafield, WI  -- Spoke in regards to the new library, 34% increase in taxes, and water system.

Janet B. Matt, 2016 Bay Point Lane, Hartland, WI – Addressed the budget and the excessive raise in rate.

Phyllis Sigmond, 1543 Milwaukee Street, Delafield, WI  -- Spoke in regards to the library budget, salaries of library personnel, technological equipment at the library, and people who use the library.

Cindi Braydrick, 191 Fieldstone Rd., Delafield, WI  -- Spoke in regards to various budget issues including the new library, tax increase, bonding, and the TIF District.

Jim Zahorik, 1948 West Shore Drive, Delafield, WI – Mr. Zahorik distributed a letter from Linda Kuklinski and read it.  The letter addressed the proposed general obligation notes, library building and salary issues, insurance, dredging of Nagawicka Lake, Dix property, run-off and stormwater management system, and the budget in general.  M. Carlson made corrections stating that the notes are 10-year time span notes, and that the TIF projects are using funds on-hand, not financing the TIF projects.

Mr. Zahorik commented on the library.  He addressed other budgetary issues including the water system.

Skip Abbott, W332 S153 Wild Flowers Court, Town of Delafield, WI – Spoke in regards to library issues.

L. Quartaro motioned to close the public hearing.  P. Schuman seconded the motion.  There was no further discussion.  All were in favor.  Motion carried.  The public hearing was declared closed at 8:00 p.m.

CALL MEETING TO ORDER

Mayor McAleer called the meeting to order at 8:01 p.m.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited.

ROLL CALL

Present      Absent

Mayor Ed McAleer
Maurice Mathey, Ald.
Phil Schuman, Ald.
Paul Craig, Ald.
Rick Lieblang, Ald.
Linda Quartaro, Ald.
Al Zietlow, Ald.
Ron Miskelley, Ald.
Matt Carlson, Administrator
Marilyn Czubkowski, Clerk

Items listed under the Consent Agenda are considered in one motion unless a Common Council Member requests that an item be removed from the Consent Agenda.
 
1. APPROVE MINUTES OF NOVEMBER 5, 2001

R. LIEBLANG MOTIONED TO APPROVE THE MINUTES OF THE NOVEMBER 5, 2001 MEETING.  P. SCHUMAN SECONDED THE MOTION.  A. ZIETLOW DISCUSSED THAT ON PAGE 8, NEW BUSINESS #6, IT STATED THAT “THE ITEMS IN THE OUTLAY ACCOUNTS WERE REVIEWED.”  HE WOULD LIKE TWO PAGES INCLUDED IN THE MINUTES VERBATIM; THE FIRST PAGE THAT M. CARLSON PROVIDED COMMISSIONERS WITH BREAKDOWNS OF THESE ITEMS AND PAGE THREE OF THE FISCAL ADVISOR THAT STATED THE PAYOUT PLAN.  R. LIEBLANG AMENDED HIS MOTION TO INCLUDE THESE PAGES.  R. MISKELLEY SECONDED THE AMENDED MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

Mayor McAleer spoke in regards to Item 5A and stated that he had a concern that public discourse or council discourse on this item could jeopardize the City’s credit rating.  He discussed the vote that was taken at the last meeting.

R. MISKELLEY MOTIONED TO MOVE ITEM 5A BEFORE CITIZEN’S COMMENTS ON THIS AGENDA FOR DISCUSSION.  L. QUARTARO SECONDED THE MOTION.

 R. Miskelley commented on the debate of what should be on the capital budget versus what should be on the expense budget.  The letter from A. Zietlow to M. Carlson and the Mayor’s response were read.  The Mayor verbally responded.  A. Zietlow verbally responded.

THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

A. ZIETLOW MOTIONED TO SUSPEND THE RULES BASED ON 2.18 DELAFIELD CODE TO ALLOW RECONSIDERATION OF THE PORTION OF THE BOND WHICH WAS ADDED, NOT THE PORTION THAT RELATES TO THE REFINANCING OF THE TWO BOND ISSUES FROM THE 90’S.  B. MATHEY SECONDED.  THERE WAS NO FURTHER DISCUSSION.  TWO WERE IN FAVOR.  P. SCHUMAN, P. CRAIG, R. LIEBLANG, L. QUARTARO, AND R. MISKELLEY OPPOSED.  THERE WAS NO FURTHER DISCUSSION.  THE MOTION WAS DENIED.
 
2. CITIZEN'S COMMENTS ON ITEMS PERTAINING TO THIS AGENDA.

Jim Zahorik, 1948 West Shore Drive, Delafield, WI -- Spoke regarding item #12, closed session and specific items in regards to M. Carlson’s contract negotiations.

Tom Kelley, 2218 West Shore Drive, Delafield, WI  -- Spoke in regards to the dredging project in Nagawicka Lake being included or not included in the budget.

3. CONSENT AGENDA

a. Application For Participation In The MSIP, A Public Works Grant Program – It was clarified that MSIP is a state program run through the counties and is aid for a street.  MSIP stands for Municipal Street Improvement Plan.

P. CRAIG MOTIONED TO APPROVE.  L. QUARTARO SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

b. Licenses  -- Belland, Cory J., for Sentry Food Stores, one year.  P.

CRAIG MOTIONED TO APPROVE.  R. LIEBLANG SECONDED THE MOTION. THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

4. COMMITTEE REPORTS

a. Plan Commission
1.  Delafield Commons Preliminary Plat – M. Carlson reviewed and stated that the Plan Commission has approved the preliminary plat.  The City Planner has reviewed the information and has verified the lot sizes; they fall within the requirements.  The developers will now move forward with preparing the final plat.  The final plan will come back before the Planning Commission and City Council for final approval.  Discussion took place.
b. Lake Welfare Committee – A. Zietlow stated that the Committee met on November 14, 2001.  He discussed the tax benefit program that Burnett County has that give a tax credit to lakeshore owners if they follow a shoreline restoration plan.  More information on this project will follow.  The cause for the foam on Nagawicka Lake has been determined to be from the Fall turnover.  The committee has begun a major planning effort for the April 18th public meeting.  The subject matter for this meeting will be finalized at the December meeting.  The North American Lake Management

Society 21st Annual International Symposium was attended by several members.  The Fox Lake representative will be asked to attend a future Lake Welfare meeting.  The boat pass process was reviewed and the committee motioned to recommend window stickers in place of the cards.  The next meeting is scheduled for December 12, 2001.

c. Park and Recreation Commission – The committee will meet on November 20, 2001.

d. Public Works Committee  -- The committee discussed street improvements.  At the meeting M. Scaff identified 11 roads (Cemetery Road, Lake Street, Crossroads Court, Church Street, Butler Drive, Nagawicka Street, Vettleson, Nashotah Road, Bleeker Street, Mill Street, and Exeter Street).  The Committee is asking for Common Council for approval of $250,000 for expenditure for these road improvements.  R. Miskelley recommended approval.  Discussion took place.

R. LIEBLANG MOTIONED TO APPROVE.  L. QUARTARO SECONDED THE MOTION.  P. CRAIG STATED THAT HE WOULD LIKE IT TO BE CONSIDERED TO SEE IF IT WOULD BE ADVANTAGEOUS TO DO MILL STREET WHEN GENESEE IS REDONE.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

e. Del-Hart Commission – A. Zietlow commented that the bond refunding would not be done because the actual cost could not justify refunding and therefore no action was taken.

f. Recycling Committee – No report.

g. Police and Fire Commission – No report.

h. Library Board – P. Craig reported.  He honored the City’s head librarian, Joselyn.  She was elected to be a Director of the Wisconsin Association of Public Librarians.  There is a Hobit Trivia Contest that is in progress with awards to be given on November 30.  Discussion took place at their meeting regarding their budget.  They will be asking the public for more input in regards to the new building.

i. Other committees  -- None
 
 
 

5. OLD BUSINESS

a. Request by Al Zietlow to waive council rules regarding reconsideration of Resolution No. 2001-24 – See above.
 
b. Potential reconsideration of Resolution No. 2001-24 – See above.
 

6. MAYOR'S REPORT

None.

7. NEW BUSINESS

a.  Ruekert Mielke Team—Proposal for Design Services, Genesee Street Reconstruction Project – M. Carlson reviewed.  The City has negotiated a contract with the consultant.  He recommended that the Council authorize the Mayor to execute the agreement when it is in final form.  M. Carlson noted that Ruekert Mielke is still working on their list of sub-contractors to be included in the contract.

R. MISKELLEY MOTIONED THAT THE COUNCIL APPROVE THE CONTRACTS OF RUEKERT MIELKE FOR THE DESIGN AND DESIGN SERVICES OF GENESEE/MAIN STREET RECONSTRUCTION PROJECT CONTINGENT UPON FINAL TIF CONSIDERATIONS AND BUDGET CONSIDERATIONS TO BE AFFIRMATIVE TO SUPPORT THE PROJECT.

M. Carlson stated that the reason they are listed as two separate items is hat the Governor has to sign the Genesee Street Agreement.  If for some reason the Governor decides that he doesn’t want to sign the Agreement, then the City would have to select another firm/team to do the work.

R. MISKELLEY AMENDED HIS MOTION TO INCLUDE A CONTINGENCY ON MAIN STREET THAT THE COUNCIL WOULD AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT UPON THE GOVERNOR’S SIGNATURE OF GENESEE STREET.  R. LIEBLANG SECONDED.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

b. Ruekert Mielke Team – Proposal for Design Services, Main Street Reconstruction Project  -- See above.

c. Approve Administrator’s recommendation for Genesee Street Project Steering Committee – It was recommended that a Genesee Street Project Steering Committee be created to include the following representatives:  Chamber of Commerce (Gary Gorski), Cushing School (Bob Davidovich), Hawk’s Inn (Mary Daniels), Downtown Business Owner (Daybreak/Mobile, Randy Warren), Downtown Business Owner (Jlake Country Jewelers, Jeff Forslund), Tourism Council (Corlis McKittrick), Lang Companies (Suzanne Schraeder), and Downtown Business Owner (Tom Aul). The main purpose of this committee would be to provide advice on the mechanics of the project, to weigh-in aesthetic treatments, and to talk about scheduling and phasing of the development.  They will select a chair from the group.  Discussion took place on having a council member and one citizen on the committee.  J. Romanowski representing Ruekert Mielke spoke to the council members.  R. Miskelley asked that he be the representative from the council because he is on the Public Works Committee and that another council member representing the Plan Commission and a citizen totally independent be added to the committee.  J. Romanowski stated that many of their meetings would be held at the same time with the Steering Committee, Public Works, and the Planning Commission.
P. SCHUMAN MOTIONED TO CREATE THE GENESEE STREET STEERING COMMITTEE AS AMENDED WITH THE ABOVE RECOMMENDATIONS.  P. CRAIG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.
 
8. ADMINISTRATOR'S REPORT

None.

9. CLERK'S REPORT

Open Meetings/Records Seminar – Thursday, December 13, 2001 6:30 p.m. – Please call M. Czubkowski or Ellen O’Brien if you would like to attend.
 
10. FINANCIAL REPORT

a. Approve voucher list
 
A. ZIETLOW MOTIONED TO APPROVE.  P. SCHUMAN SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

c. August Treasurer’s Report

 A. ZIETLOW MOTIONED TO APPROVE.  R. MISKELLEY SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.

11. CORRESPONDENCE

 a. Monthly Fire Dept. Report for the month of October 2001.
 b. Correspondence from the Neosha/Nagawicka East ShoreHome Owners Association regarding city spending, budget, taxes, and property values.
 c. Correspondence from the State of Wisconsin regarding the charge-back of a portion of the Zahorik’s taxes.
 d. Transmittal:  Revised TID #3 map.

12. ADJOURN INTO CLOSED SESSION PER:

 §19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  (Staff)

 P. SCHUMAN MOTIONED TO ADJOURN INTO CLOSED SESSION PER §19.85(1)(C) CONSIDERING EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA OF ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION OR EXERCISES RESPONSIBILITY.  (STAFF).  R. LIEBLANG SECONDED THE MOTION.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. SCHUMAN, AYE; P. CRAIG, AYE; R. LIEBLANG, AYE; L. QUARTARO, AYE; A. ZIETLOW, AYE; R. MISKELLEY, AYE.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.  THE COUNCIL ENTERED INTO CLOSED SESSION AT 9:10 P.M.

13. RECONVENE INTO OPEN SESSION
`
 R. MISKELLEY MOTIONED TO END THE CLOSED SESSION.  L. QUARTARO SECONDED THE MOTION.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. SCHUMAN, AYE; P. CRAIG, AYE; R. LIEBLANG, AYE; L. QUARTARO, AYE; A. ZIETLOW, AYE; R. MISKELLEY, AYE.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.  THE COUNCIL ENDED THE CLOSED SESSION AT 10:15 P.M.

 R. MISKELLEY MOTIONED TO RECONVENE INTO OPEN SESSION.  L. QUARTARO SECONDED THE MOTION.  A ROLL CALL VOTE WAS TAKEN:  M. MATHEY, AYE; P. SCHUMAN, AYE; P. CRAIG, AYE; R. LIEBLANG, AYE; L. QUARTARO, AYE; A. ZIETLOW, AYE; R. MISKELLEY, AYE.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.  THE COUNCIL RECONVENED INTO OPEN SESSION AT 10:15 P.M.

14. ACTION ON ITEMS DISCUSSED IN CLOSED SESSION

 There was no further discussion.

15. ADJOURNMENT

 L. QUARTARO MOTIONED TO ADJOURN.  R. LIEBLANG SECONDED THE MOTION.  THERE WAS NO FURTHER DISCUSSION.  ALL WERE IN FAVOR.  MOTION CARRIED.  THE MEETING ADJOURNED AT 10:20 P.M.

Respectfully submitted,   Prepared by,

Marilyn Czubkowsli, Clerk  Accurate Business Communications