City of Delafield Common Council Minutes June 18, 2001 7:00 p.m

Present:      Absent:
Mayor Ed McAleer     Ald. Bud Mathey
Ald. Phil Schuman
Ald. Paul Craig
Ald. Rick Lieblang
Ald. Linda Quartaro
Ald. Kathy Aldridge
Ald. Ron Miskelley
Matt Carlson, City Administrator
Marilyn Czubkowski, Clerk-Treasurer
Also present for Closed Session
Atty. G. William Chapman

ADJOURN INTO CLOSED SESSION

Motion made by Ald. Craig, seconded by Ald. Quartaro to adjourn into closed session at 6:30 p.m. per § 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved.  Roll Call Vote Ald. P. Schuman, yea ; Ald. P. Craig, yea; Ald. R. Lieblang, yea; Ald. L. Quartaro, yea; Ald. K. Aldridge, yea; Ald. R. Miskelley, yea;

Motion to reconvene into open session at 7:00 p.m. (Miskelley/Schuman) Motion carried.

Items listed under the Consent Agenda are considered in one motion unless a Common Council Member requests that an item be removed from the Consent Agenda.
 
The Common Council Meeting was called to order by Mayor E. McAleer at 7:00 PM.  A quorum was present and acting.  The Pledge of Allegiance was recited.
1. APPROVE MINUTES

Motion to approve minutes of May 21, 2001 and June 4, 2001. (Schuman/Quartaro)  Motion carried.

2. CITIZENS COMMENTS

Tom Kelley, 2218 West Shore Drive, Chairperson for the Lake Welfare Committee submitted his letter of resignation.  Mr. Kelley stated that the Committee has failed to hold monthly meetings because lack of a quorum.  It seems that the Committee takes one step forward and two step back.  Mayor McAleer thanked Mr. Kelley for his work on the Committee and acknowledged the accomplishments of the Committee especially the Management Plan for Lake Nagawicka, which as been the focus of the Committee the last three years.

Audrey Kellner, 1116 West Devonshire Rd., regarding Delafield Commons.  Ms. Kellner is concerned on the extension of West Devonshire Road.  Ms. Kellner would like the Council to consider the following: 1.  Extension of West Devonshire Rd., 2.  Lot size within the Development, 3. Proposed roadway "A", 4. Traffic, and 5. Open space within the Development.  Mayor McAleer believes that diversity in lot size believes brings more value to the community.

Todd Sadowski, 1538 Third Street regarding the proposed Parking Ordinance and parking problems in the area.  He presented pictures.

Erv Sadowski, 1716 Milwaukee Street.  Mr. Sadowski was concerned about discussions on allowing cars to park on Milwaukee Street.  Mr. Sadowski concerns are safety, liability factors and property values.  He does not support parking on Milwaukee Street.

Linda Kuklinski, 2842 Nagawicka Avenue regarding Delafield Commons General Development Plan.  The City should take its time and make sure that we do this Development correctly.  The Council can approve, deny or send back Plan Commission.

Hans Huber, Second Street - Delafield Commons.  Mr. Huber is concerned about lot densities, open space and conflicting sections in the zoning code. (17.75(5) and 17.39(15).

Jim Zahorik, 1948 West Shore Drive.  Mr. Zahorik requested the monthly bill for engineering services.  Mr. Zahorik also spoke in support of the Stormwater and Erosion Control proposed ordinances, but was concerned about cost to taxpayers.

Philip Korth, 915 West Devonshire regarding Delafield Commons and increase traffic, roadway width and were residents notified that West Devonshire would be a through street.  He would action to be delayed until such time as notification is given to residents on West Devonshire.  The street was discussed at the public hearing and forwarded to the Public Works Committee.  It was Public Works Committee that West Devonshire be a through street for an alternate ingress and egress and emergency vehicles

Francis Balistreri, 2202 Milwaukee Street, regarding Dix property.

Mary Zahorik, 1948 West Shore Drive regarding several items.  Mrs. Zahorik concerning the Dix ‘s property, I have a question relating to that.  Where on the M & I Bank property is there a retention pond?  There is two building on the property.  City Engineer responded that there was a pond between the two buildings on the south side that served both buildings.  When the buildings were approved, they met the standard.  The standard was not as strict as it is today.

List of concerns her concerns and a few comments from other citizens:
1. Historical Downtown Delafield Development – When is enough, enough?
2. Stop spending – Enough with the feasibility studies.  Assign this task to the City Administrator.
3. Close out TIF 3
4. Do what is right for the people represent the people.
5. Library location – behind City Hall, in the former Lang restaurant, or next to St. John’s Northwestern.  Mayor indicated that he and Admiral Kurth wanted the Library at St. Johns.  Ald. Craig indicated that a number of places were looked at for the new library.  The places that you mentioned were discussed.  The site that was selected was the best site.
6. The Bark River problem – How is the City addressing the high concentrations of salt, grease and oil.  Perhaps also in our lake.  Ald. Schuman a lot of this comes from the Village of Hartland and not under our control.
7. Phytoremediation – use of plants and trees to absorb toxin such as lead from soil.  (sunflowers – poplar trees)
8. Detention ponds – re-establish wetlands
9. Fire protection – all developments with perhaps 10 lots or more be required to install underground fiberglass tank.  Perhaps hire a few full-time firefighters to cover during the day.  The City owns a 5-inch mile long fire hose. It reaches from the lake to the south side of I-94 on Hwy C .
10. Lake - One third of the states lakes and rivers are considered not clean.  Lake Nagawicka is our most precious resource.  People move here primarily because of our lake and school system.  We need to take the time now to address these problems.
11. Commercial Buildings – Suggestion, I read about this to require large commercial flat roof buildings to establish roof top gardens. Flowering trees and plants reduce building temperature, save on A/C, also pollutants such as carbon dioxide, filters and reduces stormwater runoff.  Chicago is currently doing this.
12. Private Wells – Another issue that I think the City is responsible for to address right now is all the private wells.  If people have problems with nitrates etc.  I think you do have an obligation to help these people out. Whether it is with iron curtain equipment or whatever it takes.  There are many good ideas out there.  We just have to address these issues.

3. CONSENT AGENDA

a. Approve 2-yr. Bartender Licenses for:
· Barbara A. Althous, Nagawicka Lake Yacht Club.
· Barbara Alice Drott, PDQ Food Stores.
· Thomas V. Grable, Water Street Brewery
· Lynn Morrison, Nagawicka Lake Yacht Club.
· Herbert E. Rasmussen, Nagawicka Lake Yacht Club.
· Mary E. Rasmussen, Nagawicka Lake Yacht Club.
· Jeffrey Anderson, Nagawicka Lake Yacht Club.
· Kathleen Lauritzen, Nagawicka Lake Yacht Club.
· Charles Bruce, Rocky Rococo's
b. Approve 1-yr. Bartender License for:
· Paul W. Camponeschi, Water Street Brewery.
c. Approve Temporary Class "B" Retailer's License to Dela-Sports Association, Inc., 813 Mill St. Delafield, WI  President, Robert L. Ziegler, Vice President Cindy J. Krueger to sell beer on July 14th & 15th, 2001. (Women's Softball Tournament)
d. Approve Temporary Bartender License for Cindy J. Krueger for July 14th & 15th, 2001. (Women's Softball Tournament)
e. Approve Temporary Bartender License for Sarajane L. Bratberg for July 14th & 15th, 2001. (Women's Softball Tournament)
f. Approve Temporary Bartender License for Scott Steinhorst for Delafield Days, July 13th & 14th, 2001.
g. Approve Liquor Licenses:
· CLASS "B" BEER CLASS "B" LIQUOR, Kurt's Steakhouse, Inc., 22 West Main Street, Delafield, WI 53018; Janice Amidzich, 433 Wood Street, Oconomowoc, WI  53066, Agent.
· CLASS A BEER CLASS A LIQUOR, Dairyland Fuels, Inc., Randall D. Warren, Agent; Daybreak I, 622 Genesee Street, Delafield, WI  53018.
· CLASS A BEER CLASS A LIQUOR, Shamus, Ltd., Delafield Fine Wine and Spirits, 615 Genesee Street; Craig R. Hanna, 34235 Venice Park, Delafield, WI, Agent.
h. Approve Amendment to Wastewater Treatment Service Contract between Delafield-Hartland Water Pollution Control Commission and Town of Summit Sanitary District No. 1.
i. Approve final lease agreement with American Legion Post 196
j. Recommendation to accept generator bid
k. Approve Ordinance No. 494 - to repeal § 5.06(e) areas not served by a municipal water system of the municipal code of the City of Delafield.
l. Approve sale of Weed Harvester (barge)
m. Approve Resolution 2001-16 to acquire weed harvesting equipment (barge)

Motion made to approve the consent agenda. (Schuman/Lieblang)  Motion carried.

4. COMMITTEE REPORTS
a. Plan Commission
1. Approval of Delafield Commons General Development Plan
Administrator Carlson stated Plan Commission voted unanimously to recommend approval of the general development plan.  This is the first step of the process, the next step would be the consideration and approval of SIP along with the plat of survey in compliance with the subdivision code.  The developers and petitioners have heard some of the issues that were raised and it would be appropriate to have them walk through a presentation and open it up for questions from the Council and to also make sure we answer questions that were raised earlier tonight.

Larry Witzling from Planning and Design Institute presented the site plan illustration of 31 residential units.  They have used PUD regulations as part of the zoning ordinance.  There are large open space preservation areas that were submitted to the Plan Commission as specific open space management plans which was requested and required as part of the PUD process.  The lot sizes do vary.  They have tried to create lots of appropriate sizes based on what is in the surrounding context.  Tried to match development, tried to quester the units appropriately, created several landscape features, tried to create different styles.  They went to Public Works and to Plan Commission to talk about road layouts, road arrangement.  Went to Plan Commission and staff and Public Works on road widths and density calculations, etc.  Are now at the step in this process which is the general development plan.  There were lots of questions raised earlier about stormwater management which will be part of the SIP plan.  There are a lot of detailed architectural control that are required as part of the PUD.  Very detailed architectural guidelines and regulations which are spelled out in the draft version of the development agreement, restricted convenants and the architectural which will add significantly to the value of the project.  Trying to create buildings that have high value and contribute to the community.

Dean Richards, attorney working with the developers.  One of the interesting aspects of this project because we are doing it as a PUD and becomes a conditional use, the Plan Commission and Common Council have much more ability to influence what a developer is doing.  As we've gone through the process and come up with many different iterations of the subdivision based in part on some of the comments that have been made in the past.  The city has required a number of things that would not exist if this were a conventional subdivision using straight zoning rather than PUD.  One of the aspects that is significant differential that you normally see would be the dimensional requirement chart that is included in the packet.  This becomes not only part of the declaration of restrictions and convenants as part the Conditional Use Permit sets forth essentially the building envelope on the lot to even greater extent that the zoning restrictions we currently have, setbacks, offsets, minimum and maximum size.  It gives a great deal of dimensional control over this project.  The Plan Commission has made many questions about the size of the lot and buildings and that chart was intended to address many of the concerns that this is going to end up a subdivision of small houses when indeed the minimum house size for this subdivision is going to be significantly greater that would be required under the standard zoning.  One of the most significant aspects in this subdivision is that never before the City been in a position to exercise as much architectural control over a subdivision as this one.  The downtown plan specifically refers to the architectural themes that are present in the current City of Delafield downtown area.  They've taken the downtown plan and took specific excerpts from that plan, put into the Declaration of Restrictions and Convenants.  We've added to that excerpts from the American Field Guide that specifically sets forth the style of houses that can be built in the subdivision and provides some of the heaviest control over exterior building materials and landscaping that has ever been in any City subdivision.  In return for the planned unit development, they are able to take the conditional use and specifically dictate at this level what it is the subdivision is going to look like.  One of the advantages of this project is there is a great deal of common area.  There is greater overall benefit to the neighborhood by pieceing together all of that open space rather than putting it in any one particular back yard.  The restrictions and convenants in conditional use permits specifically gives the City to step and do any maintenance that would not be done by the honeowners association and back charge the lot owner in this area.  Essentially a guarantee by the City that the maintenance that is required in common areas, in stormwater retention ponds and the wetland areas is going to be done because the homeowners association does not, the community has the ability to step in and do it.  The source of much comment earlier tonight, the flexibility in respect to ingress and egress from the subdivision is also one of the characteristics.  The original subdivision plan altered the continuation of Sunset Drive and in response to comments from the Plan Commission, specifically the Public Works Committee, it was decided that the principal ingress and egress point would be Devonshire Road.  This would serve the needs of providing the traffic circulation without imposing on the community itself and without creating a situation where there would be a thoroughfare that might increase the volume of traffic.  The subdivision developers are cognizant of the intentions to build the roadway along the northern borderline of the subdivision, the developers will be building a permanent stubbed roadway off the subdivision road to connect to that roadway whenever it is built and is specifically provided in the declaration of restrictions and convenants, a notice to the landowers that when the City does do that, it is expected that all 31 lot owners in the subdivision will be paying their proporation and share by in the way of special assessment for that roadway.  There is not only concern that by putting in the permanent Devonshire Road connection but also concern for future flexibility for using that north road adaptation of the traffic pattern.

Overall, the project is under a great deal of control to the community and hopefully deliver the product that everyone has been looking for.

The northern road issue is very easy to answer when looking at the subdivision alone.  It is very complicated when you go beyond the schematics for this subdivision and look at the areas that are going to be served by that particular road.  The overall Hawks Commons project including all three of the major components of that project were to be served by that north road and now it is a small component of Hawks Commons, building a road to serve a very small development when the future development of the large area is still open.  Until it gets to the point of the remaining land, the Behrend and Lang lands, it is allocated for future development and you know exactly what is going to happen there, not very well equipped to know what that road and where that road should be.

The lot sizes is simply a trade off between the 20,000 sq ft lot size that is in zoning requirement without requiring any common open space, it is better to cluster the open space, cluster the housing so that it is a better advantage for everyone.  If the 20,000 sq ft lot size were complied with in a conventional subdivision, you would not have all the protected open space and all the advantages that come with that.

The issue isn't making the lot sizes smaller, the issue is increasing the value of the units.  Did research on each styles so could improve the value.  In addition to architectural control, open space management plan.  There aren't two many communities in SE Wisconsin that require open space management.  Think they are good to do.  People that buy units are looking for architectural quality but looking for guarantee of environmental quality.  Do have smaller lot sizes.

The comprehensive plan for this area shows four residential units per acre.  That is more than complied with.

Larry Witzling discussed the common open space definition.  Did go over with Roger Dupler to meet standards.

Dean Richards stated one of the reasons there is a mistake often made in looking at open space is there are two different phrases used in the zoning code.  There is common open space which is wetland and common areas in the subdivision but in that section of the zoning code, there is reference to aggregate open space, which is not only the common open space but open space of all of the lots and under the R3 zoning, there is a requirement for 15000 sq ft open space per residential unit.

You have to calculate the non-impervious area.  Mayor stated the identified area per street that isn’t built yet would still be non-impervious.

Paul Craig questioned.  When density was figured, you have subtracted from the 14 acres, the proposed roadway.  Mayor stated roadway asphalt, not right of way.  Paul asked where number was listed.

Larry Witlzing stated in the one of the earlier submittals to Plan Commission, included was impervious surface calculation, footprints for homes, garages, driveways, alleys and streets, 1.8 acres.

Paul Craig stated 14.6 acres, less 1.8 acres for impervious areas.

Roger Dupler discussed density in PUD district allowable 20,000 sq ft in R3 district.

Paul Craig asked how many 20,000 sq ft lots are allowed.  Roger Dupler indicate there are 31.79.

Administrator Carlson stated in R3 zoning permits single and two family.  The master plan encourages the City to building single family homes, discourages duplex development.

Traffic issue was discussed.  There was general consensus by Public Works and Plan Commission was to generate the least amount of traffic on Stocks Drive, selected Devonshire Road.

With opening to road to the north and Devonshire, is traffic slick?  The people who live in neighborhood learn which ways are least problematic.  The road is designed to serve more of the local area.  At first, Devonshire was considered to be used for emergency purposes only.

Mayor asked for clarification that it was agreed by Plan Commission that there would be no synthetic or artificial building materials on all four sizes, vinyl, steel or aluminum?  Mr. Richards responded that this was correct, natural materials, i.e. brick, stone and cedar will be used.

Larry Witzling stated the documents are the same the Plan Commission received.  No changes have been made yet.   It was their expectation that the restrictions of convenants for conditional use and stormwater maintenance agreement are all things that are going to come before Plan Commission and Council.  When they return for SIP approval, the final version of the documents will be presented.

Larry Witzling stated not sure where actual alignment of new road to the north is going to be.

Mayor stated we've never done a development that had future street identified on city map.  We're setting a precedent allowing green space in a future road, could have impact on other development proposals that come.

Paul Craig asked if future road could be removed from map.  Residents from downtown and area don't want it.

Administrator Carlson stated it would require an amendment to the comprehensive plan and official map because road is included as part of the transportation network.

Paul Craig requested this item be put on the agenda for the next meeting.

Larry Witzling stated the reason Outlot A is denominated the way it was, was to go a more conservative route.  Mr. Dupler indicated to them that the road right-of-way co-terminates with the northern side of the subdivision so that the plan as it exists in the eyes of the City Planner is that Outlot A will not be needed for a roadway because the roadway will actually be north of the subdivision.  As to the aggregate open space measurement, the code specifically provides for the inclusion of the proposed roadway, not the exclusion.  The aggregate open space of the planned development including any proposed road shall be no less than would have resulted from the application of the existing open space requirement.

Paul Craig discussed Lot 31 having half the lot being a marsh as well as other lots in the wetland area.  He also asked about fire protection.

Administrator Carlson stated that requirement is found in our subdivision code.  A planned unit development for residential property has to meet our subdivision code which includes stormwater management, erosion control.

Paul Craig had a question about stormwater management.   His concern is about marsch.  On report 9, It states all ponds, detention basins and wetlands will serve as the stormwater management measures. On report 13, it states care should be taken to avoid and minimize direct or indirect "the wetlands".  He asked what is going to be done to prevent the marsh turning into a holding pond?

Larry Witzling stated the engineering plan utilizes the two different ponds and recognizes the capacity of the wetlands that are on the north area and have directed a limited amount of stormwater.  The expectations is that land will stay as a wetland, is not going to be a detention pond.

Paul Craig asked if they were aware of a letter from SEWRPC stating all wetlands in that area are to remain as is.

Larry Witzling stated every effort is going to be made in keeping that marsh as a marsh and not as a holding pond.

Dean Richards stated this community has never had an open space management plan presented to it, not just a plan to manage the open space but being codified by both the conditional use permit, the stormwater maintenance plan, the declaration of restrictions.  Mayor McAleer stated that the City has never had a more thorough neighborhood development project.

Motion made to approve General Development Plan for Delafield Commons. (Quartaro/Aldridge) Carried.

b. Lake Welfare Committee - Resolution No. 2001-13 - Authority to Select Chairperson and Appoint Alternate Members (Revised)
Mayor McAleer thanked Mr. Kelley for his years of service on the Lake Welfare Committee.

Motion made to approve Resolution No. 2001-13.  (Schuman/Lieblang) Motion carried.

c. Park and Recreation Commission - No report
d. Public Works Committee
1. Revised study of Hwy 83 & I-94
Gary Raasch, Hey and Associates presented a summary presentation and answered questions regarding the draft report.  Gary Raasch reviewed the wet and dry detention ponds and how they interacted.  He discussed constructions site erosion control, street sweeping and fertilizer management.  Water Quality alternatives including description, cost estimates, pounds per year of reduce pollutant loads and cost per pound.

Flood control alternatives were also discussed.  Those discussed were to enlarge the culvert beneath the bike path, make improvements to the Dix property or acquire the property and build a retention pond.

Discussion took place on the alternatives, funding and when the report would be ready for adoption.  This item will be placed on the July 16, 2001 Council agenda.
2. Stormwater & Erosion Control Ordinance Revisions
Steve Hanson, Welch Hanson and Associates presented an overview of the proposed revisions to construction site erosion control and stormwater management ordinance (Chapter 23, Municipal Code).  The following is being proposed to be deleted.  The ability to use hay bale ditch checks as "stand-alone" erosion control practice.  They may be used in conjunction with silt fencing or other approved practices.  The Public Works Committee and Administrative Staff proposed ordinance additions: 1. City Council ability to grant exceptions to standards on a case-by-case basis.  2. Incorporation of 2000 SEWRPC data for establishing peak flow rates.  3. Placing a threshold on ground disturbance, minimum requirements for wet detention basin surface area as percent of project area.  4.  Developer to have wetlands classified prior to any changes.  5. Incorporating NR-151 rules on "Infiltration" standards as being proposed.  6.  Adding a more specific "Stormwater Drainage Standard".  7. Providing for City authority to require cost sharing by developers, should projects cause impact on downstream facilities. 8. Authorize City Engineer to inspect all basins annually.

The Council quested NR-151 standard and asked that the City Engineer provide updated information on what the State of Wisconsin is actually proposing after the hearing were held.  Council discussed the issue of exceptions and did not want to set stormwater standards that then could be given exceptions.

The City set the public hearing for July 16, 2001 and asked that the City Attorney review the proposed changes.

3. Cushing Park Road Stormwater issue
Steve Hanson, Welch Hanson and Associates presented the Alternatives for the above project.  There were six alternatives estimated cost were from $1,000 to $94,000.  Short term the Public Works Committee recommends Alternate #2 to address stormwater issues of immediate area of the Hess Property.  Long term they recommended two alternates "A" and "B" that address the area stormwater and safety issues.

Motion made to accept the recommendation of Alternate #2 at an estimated cost of $5,000 - $10,000.  (Quartaro/Lieblang) Motion carried.
4. Garner Ridge retaining wall recommendation
The proposed alternate solutions for the Garner Ridge Retaining wall is to 1. Replacement with timber wall at a estimated cost of $40,000.  2.  Fill area with 1:2.5 slope and install approximately 440 feet of storm sewer and curb and gutter.  Riprap downstream ends estimated cost $34,000.  3. Replacement with concrete modular wall (twice life expectancy of timber) estimated cost $51,000.  The Public Works Committee recommends alternate 2.

Motion made to approve alternate #2 in the amount of $34,000 requesting that a letter be to the residents informing them of the project .  (Quartaro/Craig)  Motion carried.

e. Del-Hart Commission - Minutes provided (5-15-01)
f. Recycling Committee
g. Police and Fire Commission
h. Cable TV Committee - No longer a Committee
i. Library Board - Minutes provided (5/8/01)
Ald Craig reported that Jocelyn Bubolz starts June 25.  June 28th is the Community informational fund raising meeting at the Hawks Inn Visitors Center.  Bids for Project Manager are due on Friday.
j. Other committees

5. OLD BUSINESS
a. Ordinance No. 493, (No parking on certain areas of south side of Second & Third Streets)
Motion to table.  (Craig/Quartaro) Motion carried.
b. Approve three-party design engineering services contract with Ayres Assoc. for Cushing Park Rd. Bridge project. (Continued)

6. MAYOR'S REPORT
a. Accept resignation of Ald. District 6, Kathy Aldridge
The Mayor accepted the following resignations Ald. Kathy Aldridge, Margaret Zerwekh, Park and Recreation Commission and Tom Kelley, Lake Welfare Committee.  Mayor McAleer asked that a plaque and certificates of appreciation be provided.
b. Appointments to boards, commissions, or committees
Mayor McAleer made the following appointments:
Jon Mau to the Park and Recreation Commission.
Motion made to appoint Jon Mau to the Park and Recreation Commission. (Miskelley/Schman)  Motion carried.
Al Zietlow to the Lake Welfare Committee to fill the unexpired term of Tom Kelley.
Motion made to appoint Al Zietlow to the Lake Welfare Committee. (Quartaro/Aldridge)  Motion carried.
Jerry Bills and Ken Wiedmeyer to the Lake Welfare Committee as alternates for 2-year terms.
Motion made to appoint Jerry Bills as an alternate to the Lake Welfare Committee. (Schuman/Craig)  Motion carried.

Motion made to appoint Ken Wiedmeyer to the Lake Welfare Committee as an alternate.  (Quartaro/Aldridge)  Motion carried.

7. NEW BUSINESS
a. Redistricting - Adjusting Municipal Wards following the 2000 Federal Census
Deputy Clerk Ellen O'Brien worked with the Clerk to prepare City of Delafield tentative Ward Plan Versions 1 and 2.  The Common Council had overall objections to the plans, but it seamed that there may be some confusion with 8 or 9 Wards and 7 Aldermanic Districts.  It was explained that no ward can have over 1000 residents.  The Clerk will provide smaller maps and have revised plans based on their comments.
b. Awarding of 2001 Street Maintenance Contract to Payne & Dolan in the amount of $255,951.75

Motion to award the 2001 Street Maintenance Contract to Payne & Dolan in the amount of $255,951.75.  (Miskelley/Lieblang)  Motion carried.

8. Administrator's Report
Administrator Carlson reported the following: 1.  Correspondence from WEPCO on service reliability.   2.  Upper Nemahbin Lake report which he encourage Council members to review.  3. Summit Sanitary District No. 1 and City of Delafield letter of agreement.   He will be attending the Managers conference Wednesday, Thursday and Friday of this week.
9. Clerk's Report
a. Process to fill the unexpired term for Ald. District 6, Kathy Aldridge
The Council indicated that they would consider the appointment for the unexpired term of Ald. District 6, on July 16, 2001.  Clerk is directed to post and send out a news release.

10. Financial Report
a. Approve voucher list
Motion made to approve the vouchers.  (Quartaro/Schuman)  Motion carried.
b. Revenue & Expense Report - May 2001 (Informational)
c. Treasurer's Report - March 2001
Motion made to approve the March 2001 Treasurer's report. (Lieblang/Miskelley) Motion carried.

11. Correspondence
a. Letter from Kurt's Steakhouse, Inc. commending Police Dept.
b. Correspondence from Chief Scott Taubel regarding Parking Study on Crossroads Ct.
c. Correspondence from Wisconsin Association of Lakes, Inc. regarding dockominiums.
d. Correspondence from Public Service Commission of Wisconsin regarding Cost of Fuel.
e. Correspondence from League of Wisconsin Municipalities (5-14-01) regarding 2000 Policy Year Dividend
f. Correspondence from Waukesha County Office of Emergency Management regarding disaster funding payment.
g. Correspondence from Time Warner Cable (5-21-01) regarding new contacts and address.
h. Correspondence from the Village of Hartland regarding a Notice of Public Hearing Conditional Use Request to be held 6-18-01, at 7:00 PM.
i. Monthly Report from Fire Dept.
j. Correspondence from Wisconsin Dept. of Transportation regarding Milwaukee-Madison Passenger Rail Corridor Study.
k. Correspondence from Rose Wyssling
l. Correspondence from Cushing Elementary School.
m. Correspondence from Harvey Pagel - copy of Letter to Editor-Lake Country Reporter- regarding cats.
n. Correspondence from the Lake Country Women's Club regarding the date of their annual art festival held on the grounds of the St. John's Northwestern Military Academy campus.

12. ADJOURN INTO CLOSED SESSION
Motion made by Ald. Schuman, seconded by Ald. Quartaro to adjourn into closed session per §19.85(1)(c) considering employment promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (Public Works Superintendent) and, Per § 19.85 (1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Park & Recreation Land) Roll Call Vote Ald. P. Schuman, yea; Ald. P. Craig, yea; Ald. R. Lieblang, yea; Ald. L. Quartaro, yea; Ald. K. Aldridge, yea; Ald. R. Miskelley, yea;

13. RECONVENE INTO OPEN SESSION

Motion to reconvene into open session at 11:30 p.m. (Lieblang/Quartaro) Motion carried.

14. ANY ACTION ON ITEMS DISCUSSSED IN CLOSED SESSION

15. ADJOURNMENT

Motion made to adjourn at 11:31 p.m.  (Schuman/Craig)  Motion carried.
 

Respectfully Submitted,
 
 

Marilyn Czubkowski, CMC
City Clerk/Treasurer