Mayor McAleer introduced Mr. John Van Ells, DNR, who presented the City of Delafield with the Tree City USA award for the third consecutive year. This is a National award from the National Arbor Day Foundation. To receive this award, Delafield met four criteria: 1) a legally constituted Tree/Park Board; 2) tree ordinances; 3) expenditures of $2 per capita per year on managing of tree resource; and 4) an Arbor Day observance proclamation.

Present: Mayor Ed McAleer, Ald. Bud Mathey,Ald. Phil Schuman, Ald. Paul Craig, Ald. Rick Lieblang, Ald. Linda Quartaro, Ald. Kathy Aldridge, Ald. James Romanowski, City Admin. Matt Carlson,City PlannerJohn Stockham, Clerk Marilyn Czubkowski

Meeting was called to order by Mayor Ed McAleer at 7:00 p.m.

Pledge of Allegiance.

1. Approve Minutes of May 1, 2000.

MOTION TO APPROVE THE MINUTES OF MAY 1, 2000. (ROMANOWSKI/CRAIG) CARRIED.

2. Citizen's comments pertaining to items on the agenda.

Citizen's speaking to the parking issue:

Jim Stoffer, Diana Fobian, Eleanor Lowerre,Dave Spooner, Dan Costigan, Jeff Forslund,Olive Brown, Sharon Costigan, Lynne Reich,Steve Reich, Tom Aul, Chris Rozak, Jim Zahorik, Julie Platz,Betsy Busch, Jeff Nepper, Dorothy Peterson,Christy Mengering

Speaking to the issue of sewer:

Margaret Zerwikh ,500 Mill Road Delafield

3. Consent Agenda

a. Approve Ordinance 472 updating municipal code.

b. Approve Lake Country Reporter as official newspaper.

c. Approve letter of understand and Police Contract for 2000-02. Item 3.a. is removed from consent agenda per the request of Ald. Romanowski

MOTION TO APPROVE ITEMS 3.b. AND 3.c. ON THE CONSENT AGENDA. (SCHUDMAN/ROMANOWSKI) CARRIED.

Discussion on 3.a. Item 3.a. includes the inserts of all the ordinances that the council has approved since the last quarter; ordinances formatted in the municipal code form and checked with the ordinances the council passed.

MOTION TO APPROVE ITEM 3.a. ON THE CONSENT AGENDA. (ROMANOWSKI/CRAIG). CARRIED.

4. Committee Reports

a. Licenses Application for Bartender's license, 2 years, term to expire June 30, 2002, Jeremiah T. Schmuki, Water Street Brewery.

MOTION TO APPROVE LICENSE. (ALDRIDGE/ROMANOWSKI) CARRIED.

b. Plan Commission/Romanowski. Meeting May 31, 2000

c. Lake Welfare Committee/Schuman. Had a preliminary presentation on the Nagawicka Lake Management Plan. A meeting will be held Wednesday 5/17/00 at 7:00 at Cushing Elementary School to report on Plan. Dr. Thornton will give the presentation. A letter was received from Tom Kelley talking about the Plan Commission and Zoning Appeals actions on structures and buildings around the lake. The Lake Welfare Committee would like a say in what is developed in the area. Also, DNR does have restrictions on dredging around the lake.

d. Park and Recreation Commission/Aldridge. Meeting May 24, 2000.

e. Public Works Committee/Ald. Romanowski. Meeting June 7, 2000. f. Del-Hart Commission/Mayor McAleer. Meeting May 16, 2000

g. Recycling Committee/Mathey. Meeting May 17, 2000

h. Police and Fire Commission. No report

i. Cable TV Committee. No report

j. Library Board/Craig. Meeting held on May 9, 2000. North Lake will be joining Delafield in the Community of Libraries on Line. Eagle will be joining in the system next year. Conference in Chicago dealing with American Library Association. Also, a meeting on Sunday, 5-7 pm to work with consultants on the new library.

k. Other committees

5. Old Business. None

6. Mayor's Report. No report.

7. New Business/Adm. Matt Carlson

a. Report on parking workshop Adm. Carlson thanked the people who participated in the parking workshop meetings. A total of 45 people attended. There is divided opinion on different aspects of the report. Adm. Carlson addressed some of the questions presented during the citizen comments portion of the agenda. Business will not need to pay for normal services, i.e., snowplowing if a Business Improvement District is created. There was a divided opinion on parking time limits and also the rezoning issue on the CBD1 as to whether the City should change its zoning requirements to require additional development to CBD1 to include parking requirements. Letters with parking lot information were sent to the citizens if they attended one of the meetings. The workshop group recommended the City pursue land acquisition from willing sellers. The group did not want to see the City condemn a piece of property from someone who was not interested in selling it. That language is included in the Parking Workshop Report. The reason the suggestion (redesigning the traffic flow, replanning, repaving the sight) by Mr. Aul and the landowners around that area are willing to do was not in the report was because those business owners were going to pursue those options regardless of what happened to the parking report. A policy issue which does not need to be decided today is: should City dollars be used to engineer or design a parking lot on a piece of property that would not be owned by the City. The Parking Workshop decided against parking meters. Therefore, no reference to meters is in the report.

Adm. Carlson introduced Gary Gorski who attended all of the parking workshop meetings who presented the Parking Workshop Report. The group decided against one-way streets. Fish Hatchery lot will not have much of an effect on downtown parking problems. Site No. 3, one or two houses were voted as the number one possible site. Another site, No. 19, was a second choice. Either site could accommodate about 48 cars and would be centrally located. Easy for the employees of the downtown area, and also for people coming into town to use. Discussion was held on changing zoning to require new businesses furnish parking and exempting old business unless the business added on to the existing. The topic of financing was a difficult one. Adm. Carlson and Ald. Craig expressed to the group that after this process there will likely be no new land acquisition for an additional lot without the businesses contributing funds. The consensus of the group was that an additional lot is required. It was narrowly agreed that businesses would be assessed up to $250 per year per $100,000 of assessed value but only under certain conditions: 1) the zoning be changed to require new businesses to provide parking exempting existing properties unless square footage is added; 2) the City pay for at least 50% of the lot acquisition and development; 3) that the assessment is for one lot only to purchase and develop it with the understanding these costs be amortized over ten years; and 4) after ten years, the special assessment ends. The group recommended a follow-up meeting be held the first quarter of 2001 to determine the effectiveness of any changes from this condition. Discussion. City Planner Stockham addressed issues on Milwaukee Street ownership, parking stall assessments.

MOTION THAT PLAN COMMISSION LOOK INTO CHANGING CBD1 PARKING REQUIREMENTS ON NEW CONSTRUCTION ONLY AND INCREASE OF FOOTAGE ON EXISTING BUSINESSES AND USE DENSITY (LIEBLANG/CRAIG) CARRIED.

MOTION THAT THE CITY ADMINISTRATOR GIVE THE COUNCIL AN ESTIMATE ON COST TO ACQUIRE SOME OF THE AVAILABLE PROPERTIES IN THE DOWNTOWN AREA. AVAILABLE PROPERTIES TO BE DETERMINED BY THE ADMINISTRATOR AND REPORT BACK TO THE COUNCIL AS TO WHAT THE COSTS MIGHT BE. (ROMANOWSKI/SCHUMAN) DISCUSSION. CARRIED. QUARTARO-NEY. PASSED.

MOTION TO HAVE CITY ADMINISTRATOR RE-INVESTIGATE STRIPING IN AN EFFORT TO BETTER UTILIZE PARKING SPACE. (CRAIG/ROMANOWSKI) DISCUSSION. CARRIED.

b. 1999 Audit-Kevin Krysinski went through the figures for the 1999 audit. He stated that the 2000 budget projected a shortfall of approximately $500,000. He recommends that the Council address these issues. Borrowing from the sewer fund is possible for the year 2000, but additional interest costs will be associated with the borrowing that will need to be paid back to the sewer fund. The recommendation would be to charge interest on it. Looking ahead to 2001 budget, if the City does not do something to gain extra revenue, with the shortfall, borrowing for the difference and bigger and bigger proportion of the budget will be eaten up in debt source.

MOTION TO ADOPT A RESOLUTION TO FORMALIZE THE LOAN TO THE GENERAL FUND FROM THE SEWER FUND IN THE AMOUNT OF $500,000 INDICATING THE REPAYMENT SCHEDULE, INTEREST. (CRAIG/ROMANOWSKI) DISCUSSION. CARRIED.

c. Approve contracts

1) Lift station rehab Adm. Carlson stated solicitation for proposals for lift station rehabilitation project. A request for proposals was drafted and forwarded to the Public Works Committee for review and comments on February 2. A list of firms from the Wisconsin League of Municipalities was prepared and Adm. Carlson's knowledge of firms who were in this field. The City solicited 38 firms. A proposal meeting was held on February 25. Thirteen proposals were received. A committee was formed to review the proposals and shortlist the firms from thirteen to four. The four firms were interviewed. The recommended firm is Bonestroo and Associates.

MOTION TO ACCEPT THE RECOMMENATION TO AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT AFTER CITY ATTORNEY'S REVIEW AND APPROVAL . (CRAIG/ROMANOWSKI) CARRIED. 2)

Water feasibility Adm. Carlson stated that 38 firms were solicited for proposals. A proposal meeting was held-thirteen proposals were received. A Staff review was completed with a subcommittee; short-listed the firms to four; held interviews; two finalists firms gave presentation to council; the council selected one-Earth Tech. This is a draft contract which Adm. Carlson recommends authorizing the Mayor to execute after final review and approval of the City Attorney

MOTION TO AUTHORIZE THE MAYOR TO EXECUTE AFTER FINAL REVIEW AND APPROVAL OF THE CITY ATTORNEY. (SCHUMAN/QUARTARO) CARRIED. 3)

Financial Advisor Adm. Carlson stated requests for proposals; distributed the proposals to the firms from the Wisconsin League of Municipalities and firms familiar to Adm. Carlson; five proposals were received; two of the five were from investment banking firms that provide both bond underwriting services and financial advisory services. The remaining three firms were independent financial advisory services only-these were shortlisted. One of the firms was overly expensive. The reason was that the price they charged for their services doubled for refinancing bond issues. The two remaining companies were Ehlers & Associates from Brookfield, Wisconsin and RV Noreen Associates from Glenview, Illinois. Adm. Carlson stated if the Council wishes to go with a company that has more Wisconsin experience, he would ask Ehlers to reduce their price to a more manageable number. Otherwise, he would recommend R V Noreen & Associates.

MOTION THAT ADM. CARLSON EXPLORE EHLERS & ASSOCIATES AND GET A COMPETITIVE PRICE WITH R V NOREEN. (QUARTARO/LIEBLANG) CARRIED. 4)

Agreement-Lot 29 Mulberry Grove Subdivision Adm. Carlson stated this is a four-way agreement-the developer, owner, Mulberry Grove owners association and the City of Delafield. A drain was damaged in the front yard. This agreement assigns financial responsibility for making the repair. The developer is paying $5,000; all parties are waiving/indemnifying the other parties. City Attorney Chapman has reviewed the agreement and finds it acceptable

MOTION TO APPROVE. (CRAIG/QUARTARO) CARRIED.

d. Request for direction regarding emergency dispatch services

MOTION TO TABLE. (QUARTARO/LIEBLANG) DISCUSSION. CARRIED

e. Resolution 2000-10 Interstate Directional Signage State is installing the signs; the City has maintenance responsibility once the signs are installed. Signs located on the interstate; the State has specific instructions as to how far away from the intersection they are to be located.

MOTION TO ACCEPT THE SIGNAGE AS REQUESTED BY THE TOURISM COUNCIL. (LIEBLANG/QUARTARO) CARRIED.

f. Approve Agreement and Resolution Granting Conditional Use Permit for Copperfield Estates Adm. Carlson stated he recommends approval of the agreement and resolution that grants the conditional use permit for Copperfield Estates contingent upon the execution of the earlier agreement that the Council adopted by of the parties regarding Lot 29 Mulberry Grove.

MOTION TO APPROVE THE CONDITIONAL USE PERMIT TO COPPERFIELD ESTATES WITH THE REQUIREMENT THAT A BOND BE POSTED FOR REMAINING PUBLIC WORKS FOR PUBLIC IMPROVEMENTS INCLUDING PAVING, DITCHING, EROSION CONTROL. (ROMANOWSKI/SCHUMAN) CARRIED.

8. Administrator's Report. Adm. Matt Carlson

a. Insurance Services Building Inspections Report Adm. Carlson distributed the Insurance Service Organization report. On a scale of 1 to 10, the City scored a 5. There are some areas that the City can show some improvement on, particularly in the training area.

b. Request for guidance regarding Mill Road sewer extension Adm. Carlson reported that the Town of Summit is designing a sanitary sewer system. One possibility is running the sewer line up Mill Road. Adm. Carlson would like permission to contact the residents along Mill Road to see whether they are interested in having dialog with the Town of Summit to consider extension/tapping into that sewer.

MOTION TO APPROVE REQUEST TO CONTACT RESIDENTS ON MILL ROAD TO HAVE DIALOG WITH TOWN OF SUMMIT TO SEE WHETHER THEY ARE INTERESTED IN EXTENSION/TAPPING INTO SEWER WITH ALD. QUARTARO REVIEWING THE LETTER TO THE RESIDENTS. (CRAIG/QUARTARO) DISCUSSION. CARRIED.

c. Copper and lead sampling results from Mike Scaff Adm. Carlson stated that the EPA level for radium is 5. The City testing indicates 5.5 to 6. The City may be required to dig a shallow well to mix or boil the water or bring in a different alternate source.

9. Clerk's Report.

Marilyn Czubkowski stated that she will be calling the alderpersons individually for Board of Review dates.

10. Financial Report

a. Approve vouchers

MOTION TO APPROVE VOUCHERS. (QUARTARO/ROMANOWSKI) CARRIED.

b. March Treasurer's Report

MOTION TO APPROVE MARCH TREASURER'S REPORT. (QUARTARO/LIEBLANG) CARRIED.

11. Correspondence

a. League of Wisconsin Municipalities bulletin dated May 4, 2000

b. Correspondence dated April 6, 2000 from State of WI Office of the Commission of Insurance regarding Excess of Loss Reinsurance Contract

c. Waukesha County Parks and Land Use land development workgroup

d. Correspondence dated April 28, 2000 from State of Wisconsin regarding Stewardship 2000

e. Urban Forestry Grant Program

f. Correspondence from Jim Stoffer regarding parking issue g. Correspondence from Jeff Forslund regarding parking issue h. Letter dated April 17, 2000 from Tom Aul regarding Parking Workshop

12. Adjournment.

MOTION TO ADJOURN. (MATHEY/SCHUMAN) CARRIED.

Meeting adjourned at 10:45 p.m.

Respectfully submitted,

Joann Dodge