Present: Mayor Ed McAleer Ald. Maurice Mathey Ald. Philip Schuman Ald. Paul Craig Ald. Ray Putchinski Ald. Linda Quartaro Ald. Kathy Aldridge Ald. James Romanowski City Admin. Matt Carlson Clerk Marilyn Czubkowski

Meeting was called to order by Mayor Ed McAleer at 7:00 p.m.

Pledge of Allegiance.

1. Approve Minutes of March 6, 2000.

MOTION TO APPROVE MINUTES. (MATHEY/ROMANOWSKI) CARRIED. CRAIG/ABSTAINS.

2. Citizen's comments pertaining to items on the agenda.

Speaking to item 4.c.1. on agenda:

Margaret Zerwekh who questioned geographic extent of the Middle Bark River. City Administrator Carlson stated that contrary to the agenda the Lake Welfare Committee did not recommend the Middle Bark River Flood Management Planning.

Speaking to item 7.c. on agenda: Jim Zahorik, 1948 W. Shore Drive, who spoke to CBD1 parking problem.

Speaking to item 12. on agenda: Jim Zahorik, 1948 W. Shore Drive, who questioned the subject material to be covered in the closed session.

Speaking to item 11.e. and f. on the agenda: Jim Zahorik, 1948 W. Shore Drive, who questioned procedure regarding correspondence on agenda and further requested that letters received from Margaret Zerwekh and Nancy Hagstrom (items 11.e. and f. respectively) be read for the record.

Speaking to Lake Country Caring regarding title and land ownership: Jim Zahorik, 1948 W. Shore Drive. The Mayor stated that right now the plan is for the Lake Country Caring Organization to own the building and the City will own the land.

3. Consent Agenda

a. Approve bartender license for: Timothy Grove, 1285 Wilderness Trail, Delafield; Delafield Liquor, 1 year

MOTION TO APPROVE. (SCHUMAN/ROMANOWSKI) CARRIED.

4. Committee Reports

a. Licenses. None

b. Plan Commission. Ald. Romanowski/mtg. Mar. 29, 2000

c. Lake Welfare Committee

1. Proposal to Waukesha County for Middle Bark River Flood Management Planning as recommended by Lake Welfare Committee. Tom Kelley, chairman of the Lake Welfare Committee, explained that the deadline for grant money for the Middle Bark River study was March 17, 2000. Therefore, there was not sufficient time for the Lake Welfare Committee to consider/recommend this matter prior to Council meeting. The amount of the grant money available is $60,000. The grant study includes Delafield all the way to Crooked Lake.

Dr. Jeff Thornton, Principal Planner with the SEWRPC, principally tasked with lake welfare issues spoke to the proposed hydraulic study that was introduced to the Council. The Funds originate from the Federal government, from the Dept. of Health & Urban Development (HUD), in response to the disaster aide that was made available to Waukesha County following the 1997-98 flooding that occurred as a result of the violent storms in the county. The funds are unallocated and specifically available for planning projects. This opportunity came up rather suddenly and the funds were to be turned back to the Federal government had they not been allocated by Waukesha County this spring. The funds are available on the 50-50 cost share basis, meaning the applicant must come up with half of the price of the project with a maximum of $60,000 funds available. The purpose of the study is to take a look at the water regime in the middle Bark River for planning purposes and, in response to the question of geographic location raised at the beginning of the meeting, consists of (as the grant presently reads) eastern boundary of the City of Delafield (which is where the Bark River discharges into Nagawicka Lake) to the southern boundary of the Town of Summit which includes Nagawicka Lake, Upper and Lower Nemahbin, Upper and Lower Nashotah and Crooked Lake. Dr. Thornton further explained that as a prelude to any investigation it is necessary to understand how the water moves through the portion of the river, how the water enters Nagawicka Lake, how it is retained and how the operating regime of Nagawicka Lake is going to influence the potential for flooding and flood prevention downstream-downstream affecting both the Nemahbin Lakes and as far south as Crooked Lake before the Bark River goes further off into Jefferson County. Dr. Thornton stated that the participants already committed to the project would like to propose to the City of Delafield that it consider adding somewhere between $4,000 and $6,000 into the 2001 budget in order to participate financially in this project and that a comprehensive hydraulic study be done which would include Nagawicka Lake, Upper and Lower Nemahbin Lakes and Crooked Lake. Discussion.

City Administrator Carlson stated that some lake residents attending the Lake Welfare Committee meeting were opposed to pursuing this course of action; no resolution was reached at the Lake Welfare meeting as to whether the City should join and participate and apply for the grant funds. Thus, Adm. Carlson has a procedural question--does the matter go back to the Lake Welfare Committee to make a recommendation and the second question is a budgetary one. Are there funds available the following year that the City could apply for in 2001. The third concern is a substantive question--what is it the City is getting into by applying for the grant; what is it in terms of resource allocation; how much time is going to be expected to be contributed to the effort; the formation of an advisory committee would be tasked with developing policies and land-use recommendations on how it would be used along this section of the Bark River-possible relinquishing of authority or at least the perception of giving up authority as to how to use lands in Delafield. Mr. Al Sterner and Bill Hargarten, members of Lake Welfare Committee, commented on the lack of time for the committee to thoroughly delve into proposal.

The Upper Nemahbin Lake Management District intending to proceed with or without the City's participation, and no recommendation having been made by the Lake Welfare Committee,

MOTION TO DENY PROPOSAL. (CRAIG/ALDRIDGE) DISCUSSION. CARRIED.

d. Park and Recreation Commission/Craig/mtg Mar. 21, 000

e. Public Works Committee/Romanowski/mtg 1st Wed. of Month

f. Del-Hart Commission/Romanowski/mtg Mar. 22, 2000 Per the Mayor's request, Adm. Carlson will check to see why the why the Milw. St. extension is on agenda.

g. Recycling Committee/Mathey More education/information to be televised on channel 26 regarding recycling, i.e., cell batteries, etc. (Recycling info. also on city web site.)

h. Police and Fire Commission/None

i. Cable TV Committee/None

j. Library Board/Schuman Alice Sedwick proposed a "space-needs assessment" for the new library. The Board accepted the proposal. The approximate cost--$1,000 paid by the Library Board and the approximate completion of the assessment is 7/1/00. Discussion ensued regarding possible locations for the library. Jim Behrend mentioned the possibility of having it where the present Public Works building is located.

k. Other committees/None

5. Old Business/Adm. Matt Carlson

a. Street bids (request to reconsider direction regarding street substitution) City Adm. Carlson had conversation with Ald. Romanowski regarding the direction the City Council provided at the last meeting. Campbell's Trace has been removed from the plan for resurfacing this year which freed up approx. $46,000. Council's direction was to apply the amount toward the local match on the dam grant. DNR recommends completing engineering on the dam in the first year and submiting a grant application for construction in the second year. Ald. Romanowski stated that the engineering work is defines how much work you need to do and what the probable cost of the work is. Thus, submitting a grant application (which is an annual program) for the dam would be premature. Ald. Romanowski stated that DPW Superintendent Scaff has suggested resurfacing Nagawicka Avenue from Mission Avenue north to the Nashotah Village limits including a short cul de sac (Bay View Court). A solicitation for the proposal from the contractor was made to add to the contract (approx. cost $39,000 instead of the $46,000 Campbell's Trace would have cost).

MOTION TO ADD NAGAWICKA AVENUE NORTH OF MISSION AVENUE AND BAY VIEW COURT TO THE YEAR 2000 STREET IMPROVEMENT PROGRAM. (ROMANOWSKI/ALDRIDGE). DISCUSSION. CARRIED.

6. Mayor's Report/None

7. New Business/Adm. Carlson

a. Waukesha County Department of Administration regarding Trunked System Advisory Committee Mayor McAleer stated the City needs to appoint an alderperson as a liaison to the Advisory Committee for the Trunk System. The Mayor asked Ald. Linda Quartaro if she would accept the appointment. She indicated that she would.

MOTION TO APPROVE/APPOINT ALD. LINDA QUARTARO TO THE ADVISORY COMMITTEE FOR THE TRUNK SYSTEM. (CRAIG/MATHEY) CARRIED.

b. Ordinance 471 Amending Chapter 9.02 (hunting) Adm. Carlson stated this ordinance was drafted to prohibit the use of slugs and single balls for the purpose of hunting deer within the territorial limits of the City. Mayor McAleer stated that he requested the amendment because of the concern for safety due to the urbanization experienced by the City.

MOTION TO REFER ORDINANCE 471 AMENDING CHAPTER 9.02 TO THE CITY ATTORNEY FOR LANGUAGE. (CRAIG/SCHUMAN) CARRIED.

c. Resolution 2000-08 Purchasing Lot behind City Hall Mayor McAleer gave a brief history on the 1993 removal of business parking requirements in CBD1. He stated that at the same time the change was made in the CBD1 parking requirements, a TIF (Tax Increment Fund) was begun to provide for a municipal parking lot and downtown Water Street improvements. The intention was for the City to provide a municipal parking lot rather than have businesses provide parking. This was meant to be an economic incentive to have businesses come into the downtown and to make them flourish.

Adm. Carlson stated the newly formed parking committee was setup at the direction of the Plan Commission, and three meetings have been held. (All minutes of the meetings are available on the city's web site.) Much discussion was held at the last meeting about the notion of CBD1 parking restrictions. There appeared to be about the same number of people for as against businesses providing their own parking. Some folks argue that CBD1 has worked and sparked redevelopment in downtown Delafield; old buildings on the verge of being dilapidated have been converted into great looking buildings. There was debate at the parking committee meeting, but no resolution as to whether the committee should recommend that new business development in CBD1 be required to provide their own parking. The City just wishes to inform the public that it is not a unanimous opinion that the City should require new business development to provide parking. Purchase of the lot behind City Hall qualifies for use of TIF funds because the land falls within the boundaries of the TIF district. The TIF funds are acquired by the Tax Increment District, created in 1994, the assessments of those values were locked in for those properties that fall within the boundaries of the TIF district. Property owners in the district continue to pay their taxes and they pay them based upon their assessments, and their assessments go up all the time. But, the locked in assessments are the basis on which the values for property taxes are paid to all the districts that are out there, i.e., Kettle Moraine School District would still get their tax revenue based upon the value of those properties that were locked into place in 1994. The word Incremental (Tax Incremental District) comes into play as the values of properties in that district grow, the City receives the incremental growth applied by the total tax rate. The City can use all the incremental growth from the values of the properties to fund eligible project expenses. Therefore, when the City adopted the tax increment plan back in 1994, it identified the range of investments it wanted to make between those TIF dollars and a budget and program worked out for what the City was going to spend money. This does not increase dollars; a portion will continue to go to the County and the school districts, but there's an incremental difference as your property rises in value-the incremental change comes back to the City of Delafield to be used for project expenses. There is a separate account for this money--$421,710.73 presently, total cash and investments $561,923 recording 72% of this year's revenue (projected revenue at the end of the year approx. $600,000). How/when does a TIF close: the City borrows for the improvements and then after the debts are paid off, the TIF would close. The 1993 TIF project contracts must be signed by 2003.

MOTION TO APPROVE THE PURCHASE OF THE LOT BEHIND THE CITY HALL AND TO USE TIF DOLLARS. (SCHUMAN/CRAIG) CARRIED.

8. Administrator's Report/Matt Carlson

a. City of Delafield Financial Policies

The City of Delafield's Financial Policy was distributed for the Council's review. Adm. Carlson will review the document and make recommendations/suggestions to the Council.

9. Clerk's Report/Marilyn Czubkowski

a. Organizational meeting will be April 18, 2000 at 7:00 p.m. The purpose of an organizational meeting is to swear in the mayor, new alderpersons, and appoint the city newspaper. A quorum is needed for the meeting.

10. Financial Report

a. February Treasurer's Report

MOTION TO APPROVE FEBRUARY TREASURER'S REPORT. (CRAIG/ALDRIDGE) CARRIED.

b. Approve Vouchers.

MOTION TO APPROVE VOUCHERS. (SCHUMAN/ROMANOWSKI CARRIED.

11. Correspondence

a. League of Wisconsin Municipalities bulletin dated March 9, 2000

b. Annual library report

c. Correspondence dated March 8, 2000 from Waukesha County Office of Community Development regarding Block Grant celebration.

d. Correspondence with Paul E. Bucher regarding open meetings notice requirements.

e. Correspondence from Margaret Zerwekh regarding reduction of trees and scrubs at Fish Hatchery.

f. Correspondence dated February 22, 2000 from Nancy Hagstrom regarding Lake County Caring

g. League of Wisconsin Municipalities bulletin dated March 16, 2000

h. Correspondence dated March 8, 2000 from Town of Delafield regarding skateboard park. City Clerk Czubkowski read into the record items 11.e. and 11.f. on the agenda.

12. Adjourn into closed session per WIS. STAT. § 1985(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (City Administrator)

MOTION TO ADJOURN INTO CLOSED SESSION PER § 19.85(c) CONSIDERING EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA OF ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION OR EXERCISES RESPONSIBILITY. (CITY ADMINISTRATOR) (ALDRIDGE/CRAIG) ROLL CALL VOTE: ALD. DIST. 1 BUD MATHEY, YEA; PHIL SCHUMAN, YEA; PAUL CRAIG, YEA; RAY PUTCHINSKI, YEA; LINDA QUARTARO, YEA; KATHY ALDRIDGE, YEA; JIM ROMANOWSKI, YEA. CARRIED. Meeting adjourned into closed session at 8:50 p.m.

13. Reconvene into open session

MOTION TO RECONVENE INTO OPEN SESSION. (SCHUMAN/CRAIG) ROLL CALL VOTE: ALD. DIST. 1 BUD MATHEY, YEA; PHIL SCHUMAN, YEA; PAUL CRAIG, YEA; RAY PUTCHINSKI, YEA; LINDA QUARTARO, YEA; KATHY ALDRIDGE, YEA; JIM ROMANOWSKI, YEA. CARRIED. Meeting reconvened into open session at 9:40 p.m.

14. Action on item discussed in closed session

Motion made by Ald. Quartoro, seconded by Ald. Aldridge to increase the Administrators compensation by 3% retroactive to March 1, 2000 Carried.

15. Adjournment Motion to adjourn at 9:42 p.m. (Schuman/Craig) Carried.

Respectfully submitted,

Joann Dodge